Administrative and Accounting Assistant

AP Professionals has partnered with a local company seeking a highly organized and detail-oriented Administrative and Accounting Assistant. This multifaceted role will be responsible for a variety of administrative and financial tasks to ensure smooth business functioning. This position is fully onsite and works 7:30am-4:30pm.

• Supports various property-related administrative functions and communications.
• Acts as a liaison for external partners and service providers.
• Reviews documentation to identify key terms and responsibilities.
• Provides oversight and support for financial account activities.
• Assists with routine billing processes and periodic financial reconciliations.
• Monitors and records general expenses.
• Helps facilitate payroll and related reporting activities.
• Coordinates travel and scheduling arrangements as needed.
• Performs general office and administrative tasks.
• Assists in resolving property-related matters as they arise.
• Collaborates with external parties to support occupancy efforts.
• Maintains records related to account status and payment activity.
• Ensures accuracy in internal financial documentation.
• Works with external financial professionals on accounting matters.
• Supports the preparation and distribution of required forms and reports.
• Manages ordering and inventory of office and general supplies.

• Proven experience in a related administrative and accounting role.

• Familiarity with real estate documents and processes is a plus.
• Proficient in QuickBooks, Excel, and Outlook.
• Highly organized, detail-oriented, and able to manage multiple tasks effectively.
• Self-motivated with the ability to work independently and adapt to shifting priorities.
• Maintains confidentiality and exercises sound judgment.
• Strong communication and interpersonal skills.
• Willingness to learn and seek guidance when faced with unfamiliar tasks.
• Comfortable working under pressure and meeting deadlines.
• Receptive to feedback and confident in problem-solving abilities.