Accounting/Office Manager

AP Professionals has partnered with a local construction company in search of an Accounting/Office Manager. The Accounting/Office Manager is responsible for managing accounts payable and receivable, payroll processing, general bookkeeping, ensuring compliance with union remittance requirements. maintaining project-related financial reports, managing office operations, and ensuring efficient communication with contractors, vendors, and employees. The ideal candidate will be a highly organized, detail-oriented, and proactive professional with a strong background in accounting and office management.

• Process accounts payable and receivable accurately and timely.
• Oversee payroll processing for all employees, ensuring compliance with varying wage rates, union requirements, and multi-state regulations.
• Maintain accurate general bookkeeping records and ensure compliance with accounting standards.
• Handle union remittances and related reporting.
• Prepare and provide financial reports for CPA, bank, and bonding agents.
• Perform job costing and maintain the Work-in-Progress (WIP) schedule.
• Manage and organize contracts, change orders, AIA billing, lien waivers, insurances, certified payrolls, and project-related financial documentation.
• Maintain accurate employee records and ensure compliance with HR policies.
• Handle registration, insurance, and maintenance tracking for company vehicles.
• Manage relationships with vendors for office maintenance and services.
• Maintain office inventory and coordinate general office supply ordering.
• Ensure proper document preparation and organization for new and ongoing projects, including bid submissions.
• Prepare subcontracts using templates and ensure collection of necessary insurance and documentation from subcontractors.
• Maintain public notary certification for company-related documents.

• Bachelor’s degree in Accounting or Finance, or equivalent combination of education and experience.

• Proven experience in accounting and office management.
• Experience in a union construction environment, certified payroll, multi-state operations, and human resources administration strongly desired.

• Technology savvy with experience in QuickBooks or Foundation software.
• Strong knowledge of union payroll processing and multi-state compliance.
• Familiarity with job costing, WIP schedules, and construction-related financial management.
• Excellent organizational and multitasking abilities.
• Strong communication skills to effectively coordinate with general contractors, construction managers, vendors, and employees.
• Attention to detail with a high level of accuracy in financial reporting and documentation.