Accounts Payable Coordinator

AP Professionals has partnered with a local law firm to find an Accounts Payable Coordinator. The Accounts Payable Coordinator will be responsible for handling accounts payable tasks and ensuring compliance with the firm's financial policies. This position is temp to hire and the training period will be fully onsite.

• Prepare and process daily vendor payment batches, including checks, ACH, and wire transfers, ensuring compliance with firm policies.
• Maintain payment schedules to ensure timely and accurate vendor payments.
• Review and verify 30-50 vendor invoices daily for accuracy and completeness in the Chrome River application.
• Maintain accurate AP vendor records, update account information, and create new vendor accounts per firm policy.
• Perform daily check deposits following cash receipt policies.
• Collaborate with internal departments and external vendors to resolve payment issues or discrepancies.
• Track, reconcile, and investigate outstanding vendor statements and unpaid invoices.
• Review and reconcile AP aging invoices, following up on those over a month old.
• Maintain comprehensive AP documentation and payment support records.
• Process ACH/wire requests, including monthly rent payments and manual check requests.
• Process and record trust transactions according to firm policy.
• Enter vendor invoices and client disbursements into the accounting system.
• Serve as the firm’s American Express card program administrator.
• Provide backup for audits and client requests as needed.

• Associate's degree or equivalent work experience.

• At least 2 years of accounts payable experience.

• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet competing deadlines.
• Strong problem-solving, analytical skills, and attention to detail.
• Exceptional customer service skills.
• Ability to work independently and collaboratively with personnel at all levels.
• Proficiency in Microsoft Outlook, various accounting software, and MS Excel.