Accounts Payable Supervisor

AP Professionals of Rochester
August 15, 2023
Job Type
Work Hours
8-5 with additional hours to meet the objectives of the business
Salary Lower Range
Salary Upper Range
Salary Option
190 Linden Oaks, Suite B


Reporting to the Controller of this leading Rochester-based company, the AP Supervisor will lead a team of four specialists who are responsible for all of the payables activity for the company.  This includes traditional expenses, subcontractor expenditures, employee expenses, and credit card purchases / reimbursements. This position requires a candidate with strong management skills and who is also able to work independently, lead, and problem solve.


  • Develops guidelines and assure proper handling and coding of invoices to maintain
    accurate general ledger accounts.
  • Review/Approve the weekly check runs prepared by Specialists
  • Work directly with project teams on issue resolution for invoice/pay applications
  • Manage all vendor communications regarding invoice & payment status
  • Ensure coverage/provide processing assistance during high volume periods and/or
    personnel absences
  • Ensure accuracy and compliance of vendor records
  • Facilitate annual 1099 issuance with third party vendor
  • Oversight of corporate credit card programs and expense reimbursements, including
    ongoing follow-up for processing/approval exceptions
  • Collaborate with subject matter expert on Sales Tax compliance in accordance with NYS
    Sales Tax law
  • Facilitate internal communications for any special payment processes, period-end cutoff
    requirements, etc.
  • Work with other functional departments on related risk mitigation
  • Co-manage automation initiative
  • Reconciliation of key balance sheet accounts
  • Work on process improvements and realizing efficiencies within the department
  • Participate in special projects and initiatives, as assigned


This position requires a bachelor's degree in Accounting, Finance, or Business at a minimum.


This position requires a minimum of 10 yars' related experience, which must include previous supervisory experience of a team. Prior construction accounting experience is a plus.

Knowledge, Skills, Abilities, and Other Characteristics

  • Demonstrate initiative
  • Appropriate/tactful communication and ability to work with various levels of personnel
    within the organization
  • Adaptable, eager, good time management
  • Critical thinker, ability to troubleshoot
  • Logical and analytical
  • Strong Excel, Word, Outlook, Adobe skills
  • Excellent problem-solving skills
  • Able to multi-task and prioritize work effectively
  • Detail oriented, accurate, organized
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