Accounts Receivable Specialist


AP Professionals
Published
January 12, 2024
Job Type
Salary Lower Range
25
Salary Upper Range
28
Salary Option
Hourly
City
Rochester

Description

AP Professionals is partnering with a local Manufacturing company in search of an AR Specialist. Reporting to the Corporate Controller and Assistant Corporate Controller, this role involves handling invoice processing, daily recording of lockbox transactions for all North America business units, and managing receivables collection for the Rochester business unit ("BU"). Serving as the main point of contact for corporate and operations personnel regarding accounts receivable matters, the individual in this position is crucial for upholding the Company's internal control systems over cash and revenue reporting. Additionally, responsibilities include conducting receivables-related account reconciliations and managing intercompany journal allocations.

Responsibilities

  • Record daily invoicing transactions.
  • Retrieve and post cash receipts for all North America Business Units based on daily online bank reports.
  • Generate credit memos as necessary (e.g., returns, valid short-pays) for the Rochester Business Unit.
  • Process credit card payments for North America divisions, including Ecommerce.
  • Take the lead in collection efforts and audits, involving research, pulling accounting transactions/documentation, and communicating with customers regarding their accounts.
  • Perform month-end reconciliation of Accounts Receivable subledgers to the General Ledger.
  • Calculate month-end bad debt reserves for various Business Units and conduct related reconciliations.
  • Reconcile various bank accounts to ensure accuracy.
  • Undertake special projects and reporting as required.
  • Provide requested documents for various audits (internal, external, SOX).

Education

  • AAS in Accounting accompanied by minimum 5 years of recent related experience OR
  • BS in Accounting, Business Administration or Finance with minimum 2 year of recent related experience

Experience

  • Hands-on experience with Windows-based ERP systems, preferably in a manufacturing setting.
  • Proficiency in Infor Syteline, with a preference for the current version 10.0.

Knowledge, Skills, Abilities, and Other Characteristics

  • Advanced skills in MS Excel, including the use of formulas and pivot tables.
  • Adaptability to a paperless environment and adept at maintaining well-organized file folders.
  • Independent and high-functioning individual with the ability to self-train and troubleshoot.
  • Efficiently manage multiple daily tasks in a high-volume, multisite, fast-paced environment.
  • Detail-oriented with outstanding organizational, communication, and interpersonal skills.
  • Handle a large quantity of emails, including remittance advices, internal and external notices/requests across multiple inboxes.
  • Proactively approach business and problem resolution, with a continuous focus on improvement and process efficiency.
  • Collaborative team player with the ability to interact and communicate effectively with various departments.
  • Familiarity with GAAP and SOX standards of financial reporting and internal controls.
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