Administrative Assistant


AP Professionals
Published
January 30, 2025
Category
Job Type
Work Hours
8-5 or 8:30-5
Salary Lower Range
27
Salary Upper Range
30
Salary Option
Hourly
Street
190 Linden Oaks
City
Rochester

Description

AP Professionals has partnered with an amazing organization in search of an Administrative Assistant on a direct hire basis.  This company has a mission that serves the community and benefits many individuals.  The Administrative Assistant provides essential support to the Development and Communications Manager, overseeing administrative tasks, coordinating projects, and balancing multiple priorities in a fast-paced environment.

This in-office role demands proficiency in PowerPoint. There is a preference to have familiarity with social media platforms, strong organizational skills, and the ability to handle confidential information with professionalism and discretion.

This organization offers a welcoming culture, employee events, strong relationships and great benefits.

  • PTO-accrue up to 160 hrs
  • Medical Plans-1 co-pay and 2-high deductible.  Company pays approximately 68%.  HSA- a year a contribution of $1500 for single and $3000 for other
  • Dental-approximately 70% pd
  • Vision-approximately 70% pd
  • 401K-5% match
  • After 1 yr of service you can receive up to $3K for professional development
  • Company paid ST Disability up to 26 weeks at 60% of salary
  • Company paid life insurance 2x's annual salary with the option of increasing at your cost

Responsibilities

  • Coordinate and manage complex calendars, scheduling meetings and appointments.
  • Sort and distribute daily mail, notifying employees of package deliveries.
  • Arrange meeting logistics, including lunches, refreshments, and administrative support.
  • Create and format presentations using PowerPoint.
  • Assist in planning and maintaining the organization’s content calendar.
  • Support the development, content creation, and distribution of external digital newsletters for the company, as well as the internal company team newsletter.
  • Welcome visitors, answer and direct calls from the main phone line, and follow up on inquiries as needed.
  • Help manage, monitor, and develop content for the organization’s social media platforms.
  • Coordinate travel arrangements, process expense reports, and reconcile credit card statements.
  • Organize and maintain corporate document files.
  • Monitor office supply inventory and place orders as needed.
  • Oversee office facilities, including maintenance, supplies, and equipment management.
  • Serve as the primary liaison to the building manager, reporting maintenance issues promptly.
  • Coordinate and schedule activities as requested, acting as a central point of contact.
  • Follow up with employees and external contacts to ensure task completion.

Education

  • Associate’s degree required; bachelor’s degree preferred.

Experience

  • Minimum of five years in administrative support, ideally within the non-profit or healthcare sector.

Knowledge, Skills, Abilities, and Other Characteristics

  • Excellent written and verbal communication skills; experience in content creation is a plus.
  • Advanced Microsoft Office skills, with exceptional proficiency in PowerPoint.
  • Strong familiarity with social media platforms.
  • Experience with Adobe Creative Suite is a plus.
  • Highly organized with strong attention to detail and excellent time management skills.
  • Proven ability to manage multiple assignments and meet deadlines simultaneously.
  • Strong ability to prioritize and manage time effectively.
  • Thrives in a fast-paced, dynamic environment and is comfortable navigating ambiguity.
  • Demonstrates discretion and the ability to handle sensitive information with professionalism.
  • Consistently embodies company’s Brand Values—Collaborative, Trusted, Results-Oriented, Strategic, and Adaptive.
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