Office Assistant / Administrative Assistant – HR & CEO

AP currently has a terrific Direct Hire Opportunity with a company located on the westside of Rochester .  We are thrilled to partner with this organization to secure an Office Assistant/Administrative Assistant-HR & CEO.  Are you the type of person who likes to be at the front as the first point of contact?  Do you have strong administrative skills to assist the HR Dept. and the CEO?  If so, we have an excellent opportunity for you! This multifaceted position will keep you busy and challenged.  The selected candidate will be responsible for the support of daily operations within the office. You are the hub and keep things running smoothly throughout the facility.  In this role, you are the first point of contact for greeting visitors, vendors, clients and customers. Other responsibilities will include answering phones, providing customers with assistance, office maintenance, administrative support and more!  Pay is $20-24 hourly.

This role will have responsibility in two primary areas: Office Management and Administrative Tasks.

 Office Management

• Greets customers, clients, visitors and vendors warmly and professionally, ensuring a positive experience.
• Answering phone calls/emails and transferring to appropriate contacts in a professional and courteous manner.
• Maintain order in common areas such as cafeteria, office supply room, bathrooms and conference rooms.
• Coordinates building maintenance and proactively plans for building/office changes.
• Ensures a safe working environment for all employees.
• Escalates and addresses safety issues promptly.

Administrative Tasks

• Maintain office supply inventory.
• Manage kitchen supplies and inventory.
• Coordinates business lunches by ordering, setting up, and clean up.
• Maintain inventory documentation, letters and other business-related documents.
• Prepare shipping labels and order FedEx/UPS pickups and deliveries as needed.
• Assists Human Resources and CEO with administrative tasks as needed.

• 3 years of office assistant/management experience
• Experience managing building maintenance (schedules, coordinating on-site services, etc.)

• Proficient in Microsoft Office suite, specifically Excel, Word, and PowerPoint
• Effective oral and written communication skills
• Customer Service oriented
• Ability to think critically and proactively problem solve
• Ability to effectively multitask and handle simultaneous activities