Front Office Administrator

Are you an organized, detail-oriented individual with a passion for delivering exceptional customer service? A leading property management company is seeking a dynamic Front Office Administrator to be the face of their office and ensure smooth daily operations. This is a terrific Direct Hire opportunity with the hours of 7:30-4:30. Join this company and become part of a respected and well-known property management firm that offers a supportive and collaborative environment with opportunities for professional growth and development.

General Description Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and completing various clerical tasks by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner.
• Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival.
• Opens and distributes incoming mail on a daily basis, and prepares outgoing mail using postage meter.
• Receives residential tenant maintenance calls, logs requests in database, and appropriately dispatches to maintenance technicians.
• Assists tenants with rent payments.
• Writes up daily deposits and distributes summaries to property managers.
• Generate and print weekly BBS work order report for Wednesday team meeting.
• Receives and signs for packages, and delivers to the appropriate person promptly.
• Prepares letters and packages for mailing or delivery services.
• Straightens and organizes conference rooms, kitchen, production/copy room, and other common spaces on a daily basis
• Straightens and organizes conference rooms, kitchen, production/copy room, and other common spaces on a daily basis.
• Stocks coffee, as needed
• Stocks refrigerator on a daily basis, or as often as needed
• Maintains calendars and schedules meetings, as needed.
• Faxes, files and scans assorted paperwork and documents.
• Monitors facsimile machine, directs incoming documents, and sends documents via facsimile as requested.
• Assists whenever needed, generally with filing, making copies, binding documents, and running errands.
• Types correspondence and memorandums in proper format and proofreads and mails as assigned.
• Contacts appropriate company for necessary preventive maintenance and/or service on office equipment and maintains related files.
• Files necessary paperwork as needed and keeps files up to date.
• Performs other job related duties as assigned

• High School Diploma or equivalent

• Front Desk Reception: 1 year (Required)
• Two years administrative experience

• Proficiency with the Microsoft Office Suite
• Customer Services skills
• Attention to detail