Front Office Manager/Receptionist

AP has partnered with an Architectural/Engineering firm located in downtown Rochester to secure a full time, direct hire, Office Manager. This position is the "hub" of the office and requires an individual who loves to take ownership of a role and who thrives on making sure the office runs smoothly. You will be positioned at the front desk and handle a multitude of duties. If you like having a variety of tasks and being the "glue" that holds things together for this professional organization, we want to hear from you! Do you want to work in a beautiful facility, enjoy comradery with your coworkers, receive great benefits and enjoy paid parking? Apply now!

• Open and close office within normal business hours.
• Welcome visitors in a friendly manner.
• Answer and direct phone calls in a polite and outgoing manner.
• Maintain Reception areas and all common areas (kitchen, print room, conference rooms) in a clean and tidy manner at all times.
• Coordinate office maintenance as needed.
• Operate standard office equipment on a regular basis, including copy machine, computer, plotter and postage machine.
• Manage inventory of supplies and restock as needed
• Receive and sort incoming mail and deliveries. Manage outgoing mail (FedEx, USPS, UPS and PDQ).
• Assist with office moves and setting up new hires.
• Maintain/coordinate conference room calendars.
• Coordinate lunch and learn seminar sessions in conjunction with seminar coordinator.
• Electronic project fiing.
• Provide other administrative support as necessary.

• AAS preferred

• 2-4 yrs of relevant experience in a professional office setting

• Strong organizational and time management skills
• Excellent communication skills.
• Must be a self-starter.
• Exceptional attention to detail.
• Takes initiative.
• Strong problem-solving skills
• Ability to work independently but able to collaborate in groups.
• Willing to take ownership of duties, be proactive, and welcome being the point person for the office.
• Proficient in MSW, Excel and Outlook