Bookkeeper and Human Resources Specialist

AP Professionals
August 28, 2023
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP Professionals is working with a construction company located in Victor with their search to find a Bookkeeper and Human Resources Specialist. This position is responsible for recording daily financials, vendor payments, and prep monthly statements along with essential HR functions such as Payroll.


  • Record all day-to-day financial transactions.
  • Process sales orders and monitor A/R collections.
  • Oversee the recording of accounts payable and prepare vendor payments.
  • Calculate sales commissions.
  • Process payroll.
  • Maintain the company debt schedule.
  • File monthly sales tax returns.
  • Record monthly journal entries.
  • Reconcile bank accounts monthly.
  • Prepare monthly financial statements.
  • Maintain all necessary financial records.
  • Process payroll for hourly, salaried, and temporary employees.
  • Implement and maintain payroll best practices to improve efficiency and consult with the Director of Finance to improve processes.
  • Respond to all unemployment claims in a timely manner.
  • Maintain employee records.
  • Administer the time and attendance policy and paid leave policy for all employees.
  • Produce scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
  • Administer all employee benefit programs including enrollments and terminations.
  • Conduct new employee on boarding and provide benefit information to ensure employees obtain a proper understanding of benefit plans and enrollment provisions.
  • Plan and administer annual open enrollment. This includes preparation and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
  • Address benefit inquiries to ensure timely and accurate resolutions. Maintain contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
  • Process monthly billings from providers.
  • Review billings for accuracy and approve for payment in a timely manner.
  • Resolve discrepancies with carriers and payroll.
  • Maintain complete electronic employee personnel files, records and other documentation for employees, including processing new employees, forms for employment status changes and maintaining timely and accurate files.
  • Coordinate pre-employment paperwork and processes.


  • Experience with bookkeeping and accounting software (QuickBooks a plus).
  • A least 2+ years of bookkeeping experience.
  • At least 2+ years of experience administering payroll, HRIS and benefits processes required.
  • Proficient in Microsoft Office applications, especially Excel.

Knowledge, Skills, Abilities, and Other Characteristics

  • Demonstrates exceptional analytical skills and ability to create useful and actionable reports from data.
  • Possess strong written and verbal communications skills.
  • Possess strong organization skills and ability to complete multiple tasks and high volume of work on deadline.
  • Strong attention to detail and ability to edit and proofread.
  • Possess a creative outlook with a problem-solving attitude.
  • Excellent time management, organizational, and follow-through skills.
  • Has shown ability to respond quickly and accurately to requests for data, ability to provide excellent customer service a must.
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