Bookkeeper and Human Resources Specialist

AP Professionals is working with a construction company located in Victor with their search to find a Bookkeeper and Human Resources Specialist. This position is responsible for recording daily financials, vendor payments, and prep monthly statements along with essential HR functions such as Payroll.

• Record all day-to-day financial transactions.
• Process sales orders and monitor A/R collections.
• Oversee the recording of accounts payable and prepare vendor payments.
• Calculate sales commissions.
• Process payroll.
• Maintain the company debt schedule.
• File monthly sales tax returns.
• Record monthly journal entries.
• Reconcile bank accounts monthly.
• Prepare monthly financial statements.
• Maintain all necessary financial records.
• Process payroll for hourly, salaried, and temporary employees.
• Implement and maintain payroll best practices to improve efficiency and consult with the Director of Finance to improve processes.
• Respond to all unemployment claims in a timely manner.
• Maintain employee records.
• Administer the time and attendance policy and paid leave policy for all employees.
• Produce scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
• Administer all employee benefit programs including enrollments and terminations.
• Conduct new employee on boarding and provide benefit information to ensure employees obtain a proper understanding of benefit plans and enrollment provisions.
• Plan and administer annual open enrollment. This includes preparation and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
• Address benefit inquiries to ensure timely and accurate resolutions. Maintain contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Process monthly billings from providers.
• Review billings for accuracy and approve for payment in a timely manner.
• Resolve discrepancies with carriers and payroll.
• Maintain complete electronic employee personnel files, records and other documentation for employees, including processing new employees, forms for employment status changes and maintaining timely and accurate files.
• Coordinate pre-employment paperwork and processes.

• Experience with bookkeeping and accounting software (QuickBooks a plus).
• A least 2+ years of bookkeeping experience.
• At least 2+ years of experience administering payroll, HRIS and benefits processes required.
• Proficient in Microsoft Office applications, especially Excel.

• Demonstrates exceptional analytical skills and ability to create useful and actionable reports from data.
• Possess strong written and verbal communications skills.
• Possess strong organization skills and ability to complete multiple tasks and high volume of work on deadline.
• Strong attention to detail and ability to edit and proofread.
• Possess a creative outlook with a problem-solving attitude.
• Excellent time management, organizational, and follow-through skills.
• Has shown ability to respond quickly and accurately to requests for data, ability to provide excellent customer service a must.