Accounts Payable Specialist

AP Professionals
September 26, 2023
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP Professionals is assisting a LeRoy based company with their search to find an Accounts Payable Specialist. This is an onsite position, but after training there may be some hybrid flexibility.


  • Review vendor invoices for accuracy (including, but not limited to, billing and shipping address, PO, payment terms, pricing, and sales tax).
  • Post vendor invoices (either via PO matching or G/L assignment) in the accounting system and route via applicable channels to approvers.
  • Manage payment processing activities including payment recommendations and selection, check run process, posting vendor ACH and wire payments.
  • Conduct investigations, review and analyze vendor invoice discrepancies, communicate issue to vendors and work to resolve accordingly.
  • Provide accurate and timely reporting on open Accounts Payable, including, but not limited to, past due accounts, missing and/or unresolved invoice disputes and payment forecasts
  • Maintain integrity of Accounts Payable by ensuring risks are mitigated.
  • Maintain integrity of vendor information in accounting system by performing accurate and timely account maintenance, including managing a master list of vendor contacts and accounts payable and payment portals required for each account, along with any applicable sales tax documents (i.e. exempt certificates, capital improvement, etc.)
  • Perform support activities related to the monthly close process, ensuring that the general ledger is maintained and closed out in a timely , efficient, and accurate manner.
  • Provide analysis of accounts payable and related reserves.
  • Prepare and submit accurate monthly reports in a timely manner.
  • Assist in ensuring compliance of all accounting transactions and activities of the company in accordance with company polices, processes and procedures.
  • Maintain an internal control environment, which will provide management with assurances that financial records are accurate and reliable.
  • Ensure that requirements are met in an effective and efficient manner with flexibility to adapt to changing business conditions.
  • Maintain relevant process documentation for all accounts payable functions.


  • Associate degree in accounting or related field.


  • 2-3 years of experience in Accounts Payable preferred.

Knowledge, Skills, Abilities, and Other Characteristics

  • Must have communication skills, both verbal and written, to effectively communicate with both internal and external stakeholders at various levels of an organization.
  • Must have basic PC skills (MS Office Suite).
  • Must be results driven, strong organizational skills with high attention to detail.
  • Must be comfortable working independently and with a group, when necessary.



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