AP Professionals is assisting a LeRoy based company with their search to find an Accounts Payable Specialist. This is an onsite position, but after training there may be some hybrid flexibility.
Review vendor invoices for accuracy (including, but not limited to, billing and shipping address, PO, payment terms, pricing, and sales tax).
Post vendor invoices (either via PO matching or G/L assignment) in the accounting system and route via applicable channels to approvers.
Manage payment processing activities including payment recommendations and selection, check run process, posting vendor ACH and wire payments.
Conduct investigations, review and analyze vendor invoice discrepancies, communicate issue to vendors and work to resolve accordingly.
Provide accurate and timely reporting on open Accounts Payable, including, but not limited to, past due accounts, missing and/or unresolved invoice disputes and payment forecasts
Maintain integrity of Accounts Payable by ensuring risks are mitigated.
Maintain integrity of vendor information in accounting system by performing accurate and timely account maintenance, including managing a master list of vendor contacts and accounts payable and payment portals required for each account, along with any applicable sales tax documents (i.e. exempt certificates, capital improvement, etc.)
Perform support activities related to the monthly close process, ensuring that the general ledger is maintained and closed out in a timely , efficient, and accurate manner.
Provide analysis of accounts payable and related reserves.
Prepare and submit accurate monthly reports in a timely manner.
Assist in ensuring compliance of all accounting transactions and activities of the company in accordance with company polices, processes and procedures.
Maintain an internal control environment, which will provide management with assurances that financial records are accurate and reliable.
Ensure that requirements are met in an effective and efficient manner with flexibility to adapt to changing business conditions.
Maintain relevant process documentation for all accounts payable functions.
Associate degree in accounting or related field.
2-3 years of experience in Accounts Payable preferred.
Knowledge, Skills, Abilities, and Other Characteristics
Must have communication skills, both verbal and written, to effectively communicate with both internal and external stakeholders at various levels of an organization.
Must have basic PC skills (MS Office Suite).
Must be results driven, strong organizational skills with high attention to detail.
Must be comfortable working independently and with a group, when necessary.