Executive Assistant

We have an EXCELLENT opportunity to work for a well-known non-profit organization in Rochester.  Are you a detail-oriented powerhouse who thrives on keeping things organized and moving along?  Do you want your work to make a difference in people's lives?  Come join our clients passionate, mission-focused non-profit organization as an Executive Assistant and become the "hub" to their leadership team.  Your role is critical in supporting their vision!

This is currently a temporary opportunity supporting the Chief Development Officer but there is possibility for hire.  Their need is immediate with full time hours of 8-5 Monday through Friday on site!  You MUST have previous executive assistant experience to qualify.  If you have worked for a non-profit as an E.A. that is a real PLUS!

• Lead support and project manager for the Development Cabinet and Workgroups (Mobilizing Resources and Energizing Campaign Workgroups); ad hoc Taskforces; and Regional Workgroups; provides logistical support, assists with the preparation of and
  distributes materials, records and transcribes meeting minutes, and follows up as necessary.
• Maintain effective and professional relationships with the Cabinet and Taskforce Chairs, volunteer committee
  members, community leaders, key staff, and volunteers.
• Assist with preparing and generating Cabinet and Taskforce meeting materials, and assist with meetings,
  providing logistical support as needed.
• Capable of managing multiple projects for the CDO’s office and keeping projects on schedule.
• Create and develop visual presentations using PowerPoint
• Establish, develop, maintain, and update the filing system for the CDO.
• Retrieve information from files as needed.
• Answer and screen telephone calls; answer and direct inquiries as needed.
• Provide a bridge for smooth communication between the CDO’s office and internal departments and the
  Office of the President and CEO as necessary.
• Schedule and organize complex activities such as meetings and departmental activities for all members of the
  Resource Development Team, including the Regional Team.
• Provided lead support in executing the weekly donor acknowledgment letter process, including management
  of mailings through an external printing vendor.
• Manages all Community Award Processes
• Support the administrative needs of the Resource Development Team, including the Regional Team, as
  needed.
• Assist the CDO with onboarding new team members as necessary, including orientation plan, completion of IT
  device requests, email and phone set up, and ordering business cards.
• Compiles and submits monthly expense and mileage reports on behalf of CDO and facilitates the approval
  process of expenses and mileage for direct reports to the CDO.
• Draft written responses or replies by phone, e-mail, and other forms of communication when necessary.
• Manage all aspects of internal and external meetings and events of the CDO.
• Schedules Resource Development Team Meetings and records and distributes meeting notes weekly.
• Maintains attendance records. Responsible for ensuring all action items have been completed with the
  appropriate follow-up.
• Respond to regularly occurring requests for information.
• Handle confidential and non-routine information.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Prioritize conflicting needs; handle matters expeditiously and proactively, and follow through on items for
  successful completion.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Proofread copy for spelling, grammar, and layout, making appropriate changes.
• Must be capable of reliable and predictable attendance.
• Consistently demonstrates the values and mission.
• Perform other duties as assigned.
• Provide backup support to the front desk and the Chief Impact Officer

Required: High school diploma or equivalent with four years of administrative experience or equivalent combination
of education and experience. Two years of Executive/C-Suite experience.
Preferred: Associate’s Degree with two years of related experience

Must have at least 2 recent years supporting Executive/C-Suite

SKILLS AND COMPETENCIES
• Technical Capacity
• Excellent Word and Excel skills
• Leadership skills.
• Personal Effectiveness/Credibility
• Project Management
• Thoroughness
• Collaboration Skills
• Communication Proficiency
• Flexibility