Human Resource Assistant

AP is excited to be partnering with a local non-profit organization in search of an outstanding Human Resource Assistant to provide support to the HR Department.

• Create, update, and maintain employee personnel files.
• Maintain I-9's, and other necessary employee information.
• Enter data into HRIS systems, such as ADP and RELIAS.
• Conduct pre-employment tasks, including background checks.
• Assist with the employee onboarding process, including agency orientation.
• Create and distribute employee identification cards.
• Keep track of professional certifications and licensure.
• Conduct monthly Medicaid Fraud Checks.
• Process any employment status changes, including staff separations.
• Handle any unemployment claims needed.
• Responding promptly to employment inquiries and subsequent follow-ups, while keeping departments informed of hiring process updates and other relevant communication.
• Updating Employee Handbook and other necessary documents as required.
• Coordinating and documenting the implementation of staff development and training initiatives through RELIAS and other relevant systems.
• Acting as a knowledgeable resource for HRIS (ADP, RELIAS).
• Providing assistance with audits and HR projects as requested.
• Executing HR process and procedure redesign initiatives and offering solution-based feedback.
• Offers initial consultation and assistance to staff on Human Resources matters. When necessary, refers or raises the issue to the HR Generalist.
• Maintains a high level of discretion, handling confidential and proprietary information with the utmost care.

• High school diploma with three years’ experience in a Human Resources Department or equivalent required.

• Proficiency in Microsoft Excel and Word.
• Proficiency in Zoom or Microsoft Teams.
• Experience in a remote work environment preferred.

• Demonstrated ability to work effectively in response to frequent change.
• Able to creatively identify potential process improvements.
• Able to remain objective and solution oriented.
• Functions well with multiple projects occurring simultaneously.
• Ability to take initiative and problem solve.
• Knowledge of Human Resources governing laws and regulations.
• Ability to anticipate issues proactively and recommend/research appropriate action.
• Excellent communication, organizational skills, and follow-up skills.
• Excellent time management skills.