Office Coordinator


AP Professionals
Published
February 13, 2024
Category
Work Hours
8:30-5
Salary Lower Range
22
Salary Upper Range
23
Salary Option
Hourly
Street
190 Linden Oaks
City
Rochester

Description

We have an excellent opportunity to join a well-known property management company as an Office Coordinator.  As an Office Coordinator you will play a crucial role in ensuring the smooth operation of the office and providing administrative support to the team.  You will be responsible for managing various office tasks and assisting with day-to-day operations.  This firm offers a gorgeous working environment, collaborative atmosphere, and a central location.  Come join this terrific organization!

 

 

Education

  • Will oversee the Front Desk Receptionist/Secretary
  • Provides backup for this role when on break, lunch, vacation
  • Delegate duties to Receptionist/Secy
  • Responsible for the maintenance of all office equipment
  • Contact Vendors or maintenance for service on equipment when needed
  • Tour the facility with potential tenants
  • Educate tenants on the services provided such as mailstop service, conference room rentals etc.
  • Coordinate the setup of newly leased office space
  • Keep accurate records of Paychex reports and weekly payroll in QuickBooks.  QuickBooks knowledge would be helpful but is not mandatory.
  • Make payments to our vendors and service providers.  Probably less than 20 per month
  • Reconcile two bank accounts monthly.
  • Keep accurate record of services and supplies  used by each tenant on a monthly basis (copier, fax, postage, office supplies, conference room rental, FedEx, etc.)
  • Invoice tenants monthly for their rent and services.
  • Collect payment,  record payments and make deposits
  • Provide statements for tenants as needed.
  • Send monthly reports to corporate the first week of the month.
  • Keep organized records of information needed for tax filing. Provide documents to our accountant as needed.  Coordinate sales tax filing with accountants.
  • Respond to any customer service and/or tenant request that the front desk receptionist/secretary might need assistance with.
  • Order office supplies
  • Follow-up with any account that is past due
  • Knowledge of MSW, Excel, and Outlook

Experience

Previous experience in an office leadership position.  At least 5+ yrs Administrative experience.

Knowledge, Skills, Abilities, and Other Characteristics

Professional communication skills

Ability to multitask

Excellent customer service skills

Excellent follow up skills

Apply
Drop files here browse files ...
Are you sure you want to delete this file?
/