Office Coordinator

AP Professionals
February 13, 2024
Work Hours
Salary Lower Range
Salary Upper Range
Salary Option
190 Linden Oaks


We have an excellent opportunity to join a well-known property management company as an Office Coordinator.  As an Office Coordinator you will play a crucial role in ensuring the smooth operation of the office and providing administrative support to the team.  You will be responsible for managing various office tasks and assisting with day-to-day operations.  This firm offers a gorgeous working environment, collaborative atmosphere, and a central location.  Come join this terrific organization!




  • Will oversee the Front Desk Receptionist/Secretary
  • Provides backup for this role when on break, lunch, vacation
  • Delegate duties to Receptionist/Secy
  • Responsible for the maintenance of all office equipment
  • Contact Vendors or maintenance for service on equipment when needed
  • Tour the facility with potential tenants
  • Educate tenants on the services provided such as mailstop service, conference room rentals etc.
  • Coordinate the setup of newly leased office space
  • Keep accurate records of Paychex reports and weekly payroll in QuickBooks.  QuickBooks knowledge would be helpful but is not mandatory.
  • Make payments to our vendors and service providers.  Probably less than 20 per month
  • Reconcile two bank accounts monthly.
  • Keep accurate record of services and supplies  used by each tenant on a monthly basis (copier, fax, postage, office supplies, conference room rental, FedEx, etc.)
  • Invoice tenants monthly for their rent and services.
  • Collect payment,  record payments and make deposits
  • Provide statements for tenants as needed.
  • Send monthly reports to corporate the first week of the month.
  • Keep organized records of information needed for tax filing. Provide documents to our accountant as needed.  Coordinate sales tax filing with accountants.
  • Respond to any customer service and/or tenant request that the front desk receptionist/secretary might need assistance with.
  • Order office supplies
  • Follow-up with any account that is past due
  • Knowledge of MSW, Excel, and Outlook


Previous experience in an office leadership position.  At least 5+ yrs Administrative experience.

Knowledge, Skills, Abilities, and Other Characteristics

Professional communication skills

Ability to multitask

Excellent customer service skills

Excellent follow up skills

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