Office Manager

AP Professionals
November 14, 2023
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP is excited to be partnering with a local Optics company in search of an Office Manager. This position will play a vital role in ensuring the efficient operation of the office. As the primary point of contact between the Vice President, customers, vendors and internal customers, the successful candidate will oversee daily procedural and operational functions within the company. It's important that this individual is able to multitask and has a background in accounting and bookkeeping. Additionally, as the business continues to expand, there may be opportunities for the Office Manager to take on additional responsibilities. If you are organized, reliable, and a team player, we encourage you to apply.


  • Perform general office support duties as requested or assigned
  • Maintain inventory of office, lab, break-room, and janitorial supplies
  • Answer in-bound calls and coordinate phone coverage for breaks and other times away from the office
  • Receive front-office deliveries and direct them appropriately
  • Order materials and supplies as requested
  • Maintain inventory with the shop coordinator or designee
  • Reconcile bank and credit card statements in QuickBooks
  • Create vendor purchase orders using QuickBooks when necessary
  • Assist with customer payments and prepare bank deposits as requested
  • Follow up on customer late payments
  • Process monthly statements
  • Create office and business-related procedures or documents and ensure their accuracy, including those related to vendor purchasing, accounts payable, inventory, and other office-related items
  • Maintain the office manual and procedures
  • Provide backup support to the customer service function for shipping and receiving and customer communications
  • Assist with invoice and statement mailings as required by customer service
  • Assist the sales group and key management with requested reports, projects, or work coverage


  • Proficient with Microsoft Office applications (Word, Outlook, Excel, PowerPoint)
  • QuickBooks preferred, or experience with similar software

Knowledge, Skills, Abilities, and Other Characteristics

  • Strong AP/AR background
  • Requires highly advanced organizational and administrative skills/proficiency
  • Able to multi-task in a dynamic environment
  • Excellent communication skills
  • Strong attention to detail
  • Customer service experience preferred
  • Must be able to grow with the business, willing to take on new opportunities
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