Operations Coordinator

AP Professionals
May 21, 2024
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP Professionals is partnering with a local company looking for an Operations Coordinator. The Operations Coordinator will play a vital role in supporting the operations team to ensure the smooth and efficient functioning of the company. Your duties will include bookkeeping, inventory management assistance, data entry, and documentation. The ideal candidate is proactive, highly organized, detail-oriented and excels at multitasking.


Basic Bookkeeping:

  • Maintain accurate financial records using QuickBooks.
  • Track expenses, invoices, and receipts.
  • Prepare financial reports and summaries for management review.
  • Assist with budgeting and financial forecasting processes.

Accounts Payable and Receivable:

  • Process incoming and outgoing payments promptly and accurately.
  • Create and send invoices to clients as needed.
  • Monitor accounts receivable and follow up on overdue payments.

Administrative Support:

  • Answer phones, direct calls, and take messages.
  • Manage incoming and outgoing correspondence.


  • Assist in inventory oversight and ensure adequate stock levels to meet operational needs.
  • Conduct regular inventory audits and reconcile discrepancies with the team.
  • Assist with procurement activities, including obtaining quotes and placing orders.
  • Coordinate with suppliers to ensure timely delivery.

Project Management:

  • Coordinate project schedules, tasks, and deadlines.
  • Track project progress and report updates to relevant stakeholders.
  • Facilitate communication and collaboration among project team members.
  • Identify and address any issues or obstacles to project success.


  • Collect, analyze, and interpret operational data to identify trends and areas for improvement.
  • Assist in developing and implementing strategies to enhance operational efficiency based on data insights.

Data Entry and Documentation:

  • Input data accurately into databases or spreadsheets.
  • Maintain organized records and documentation related to operations activities.
  • Update and maintain operational documentation, including standard operating procedures (SOPs) and workflow diagrams.
  • Ensure compliance with regulatory requirements by organizing and updating necessary documentation.


  • Bachelor's degree in accounting, finance, business administration, or a related field preferred.


  • Experience in project management and documentation preferred.

Knowledge, Skills, Abilities, and Other Characteristics

  • Proficiency in QuickBooks and Microsoft Office Suite.
  • Strong understanding of basic bookkeeping principles and practices.
  • Excellent organizational and time-management skills.
  • Ability to prioritize tasks and manage multiple deadlines effectively.
  • Exceptional attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Familiarity with procurement processes and basic HR functions is a plus.
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