Accounting and Payroll Specialist

AP Professionals has partnered with a longstanding local firm in search of an Accounting and Payroll Specialist. This role will be responsible for billing, payroll, accounts payable/receivable, and general accounting functions across multiple entities. The ideal candidate will have strong bookkeeping and organizational skills, and thrive in a fast-paced office environment. This position is fully onsite.

• Assist with client billing, accounts receivable, and collections.
• Maintain financial records across multiple entities using QuickBooks.
• Support general ledger tasks, including bank reconciliations and journal entries.
• Process high-volume payroll and maintain related spreadsheets.
• Track and enter accounts payable; assist with vendor communication and approvals.
• Record electronic fund transfers and prepare internal reports.
• Support staff and partner expense reporting and reimbursements.
• Assist with administrative duties such as filing, client mailings, and tax return e-filing.
• Answer phones and respond to basic client and vendor inquiries.
• Contribute to year-end processes and special projects as needed.

• Notary Public preferred.

• 5 years of experience in bookkeeping, preferably in a financial environment.

• Proficiency in QuickBooks preferred.
• Ability to handle sensitive information with a high level of confidentiality and professionalism.
• Proactive, self-motivated, and capable of working independently.
• Strong interpersonal skills with a positive and team-oriented attitude.
• Excellent written and verbal communication skills for interacting with clients, vendors, and internal staff at all levels.
• Ability to explain processes and train others as needed.
• Proficient in Microsoft Excel and Word.
• Solid understanding of financial bookkeeping practices.