Payroll Specialist

AP Professionals has an urgent need to find a Payroll Specialist for an innovative and growing local company. This will be a temporary position for 8-12 weeks with the potential to become full time. The role will be fully on-site for training, then hybrid.

• Manage payroll processing for weekly and biweekly employees in the USA and Canada, including monthly commissions, coefficient overtime, annual stock options, performance incentives, termination and severance payouts, referrals and sign-on bonuses.
• Balance weekly reports for garnishments, 401k and Roth IRA contributions, FSA and HSA accounts, bonuses, commissions, expense reimbursements, termination hours, taxes, live checks, and direct deposit payroll figures.
• Initiate vendor reports through payroll transmission for FSA, HSA, 401k, Roth IRA, and direct deposits. Separate reporting of direct deposit and HSA balances to the lead bank.
• Generate general ledger reports, balance debits and credits, and upload files into the accounting system. This includes processing reversing journal entries at fiscal month-end, biweekly employee accruals, and quarterly vacation accrual journal entries.
• Handle periodic processing of Canadian taxes with the lead bank, Canada retirement payments with the vendor, and worker’s compensation reports with Ontario province.
• Maintain accurate withholding tax and unemployment tax information and register for new taxes with government agencies as necessary.
• Conduct year-end processing of W2s and 1095 forms for USA employees, T4 and Releve 1 forms for Canadian employees, and year-end Canada tax filings.
• Verify live check delivery to employees.
• Report monthly employee stock contributions to the vendor.
• Balance vacation accrual GL accounts at quarter-end.
• Provide quarterly headcount reports to various states.
• Processing United Way payments.
• Audit daily cash activity related to payroll.
• Audit new hires for accurate payroll information.
• Audit new HSA and FSA enrollees and update their bank account information.
• Respond to inquiries from employees and auditors as needed.

• Bachelor's degree in Accounting preferred.

• Prior payroll or accounting experience.

• Proficient in Microsoft Excel and Word.
• Familiar with payroll software (UKG preferred, but not required)
• Basic knowledge of accounting software.
• Capable of working in a fast-paced environment.