Purchasing / Office Manager

AP Professionals
December 4, 2023
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP Professionals has partnered with a local manufacturer in the Victor area that is looking to add a Purchasing / Office Manager to their team. Open due to a retirement! This position will oversee the purchasing and inventory of raw materials. Supervise one office staff and assist with HR onboarding paperwork for the company. This small company is known for their longevity within employees and family-friendly feel. Prior purchasing experience is a must. Machining industry experience a plus!

This position is a full-time, direct hire role that requires onsite work.

This position is not eligible for Visa sponsorship. 


Purchasing (60%)

  • Place orders with suppliers
  • Analyze and maintain adequate stock to satisfy current and future customer requirements.
  • Collaborate with Scheduler in making recommendations regarding stocking levels to better support customers.
  • Verifies receipt of materials and authorizes payment
  • Assure material Quality (ISO9001:2008) standards achieved.
  • Manage supplier relationship to ensure on time delivery of materials
  • Initiate action to prevent the re-occurrence of any nonconformities relating to the products, process and quality system
  • Maintain supplier literature and cross reference materials.
  • Maintain supplier information and pricing files in our system as received.
  • Participate in manufacturer trainings to enhance knowledge of products.
  • Send open order report to top suppliers on a weekly basis and populate changes if received by the suppliers.
  • Request Supplier Corrective Actions when required by our customers
  • Implement computer changes to purchase orders regarding quantity increases and decreases, item additions and deletions, routing changes, ship to addresses and price changes.
  • Complete stock rotations
  • Complete credits, debits, back-outs and re-bills.
  • Use of Supplier’s websites for placing and expediting orders.
  • Prepare and execute Purchase Orders in a timely and efficient manner on a day to day basis
  • Sourcing new vendors when needed to stay competitive on pricing
  • Reporting on inventory levels for month end close process

Office Management (40%)

  • Human Resources duties for company
  • Point of contact for the insurance broker to manage benefits changes for new and existing employees
  • Management of one administrative employee: responsible or training and development for that position
  • Other duties as assigned


  • Print reading experience strongly preferred.
  • Aerospace specification experience a plus.
  • Strong documentation and communication skills required.
  • Machining experience a plus.
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