Senior Payroll Coordinator

AP Professionals has partnered with a local nonprofit to find a temporary Senior Payroll Coordinator. The Senior Payroll Coordinator oversees payroll processing, manages time and attendance systems, and ensures the accuracy and currency of employee payroll records. This role also acts as the primary payroll liaison during annual 401(k) audits and contributes to financial reporting and compliance initiatives. This position will work 35 hours per week, Monday through Friday, with the possibility of 40 hours per week, for a duration of 8 to 12 weeks. The ideal candidate will have 3 years of experience in Paylocity.

• Ensures accurate and timely processing of bi-weekly payroll for full-time, part-time, and temporary employees by compiling, reviewing, and managing payroll data.
• Collaborates with Human Resources and Program Managers to update employee records, including new hires, terminations, pay adjustments, and other changes, ensuring all necessary paperwork is completed for payroll processing.
• Administers third-party deductions such as garnishments, child support orders, disability adjustments, 401(k) loans, tax levies, PTO payouts, and voluntary contributions; inputs data into the HRIS system (Paylocity) and communicates with employees as needed.
• Handles salary verification requests for institutions such as the NYS Department of Social Services, Housing Authority, and mortgage lenders.
• Investigates and resolves payroll-related issues and inquiries from employees or external entities promptly.
• Maintains payroll records in compliance with established policies and procedures, researching and implementing best practices to enhance payroll efficiency when needed.
• Designs and delivers timecard and payroll system training for users.
• Safeguards confidential employee information and ensures adherence to privacy standards.
• Prepares regular payroll reports, including weekly, monthly, quarterly, and year-end summaries of earnings, hours, and deductions.
• Posts payroll-related journal entries into the core accounting system (FundEZ).
• Conducts routine and ad-hoc data retrieval, research, analysis, and reporting from payroll records as needed.
• Assists with payroll account reconciliations, including the reconciliation of monthly payroll bank statements.
• Provides support during annual audits, including corporate and 401(k) audits.
• Reviews and updates payroll-related policies and procedures periodically to ensure accuracy and compliance.
• Generates ad-hoc reports upon request.
• Undertakes additional tasks or projects as assigned by the Director of Accounting or Chief Financial Officer.
• Maintains accurate payroll records by ensuring proper filing, archiving, and secure storage of payroll data.
• Ensures payroll processes comply with federal and state laws, including wage and hour regulations, and internal compliance standards.
• Attends training sessions to stay updated on payroll compliance issues and regulations, sharing relevant information with team members as needed.
• Works with the Office of Ethics, Compliance & Quality to address instances of non-compliance and document corrective actions effectively.

• Associate's degree in Business, Human Resources, Finance, or Accounting preferred.

• At least 5 years of high-volume payroll processing experience required.
• At least of 3 years of experience using Paylocity strongly preferred.

• In-depth knowledge of federal and state payroll and time reporting laws is required.
• Strong verbal and written communication skills to effectively explain complex payroll and tax guidelines in a clear and understandable manner.
• Exceptional customer service skills with a commitment to supporting others.
• Flexibility and adaptability in handling diverse tasks and challenges.
• Excellent time management and organizational skills, with keen attention to detail and the ability to manage multiple priorities and meet deadlines.
• Demonstrates initiative and sound independent judgment in executing job responsibilities.
• Experienced in general ledger management, financial data analysis, and identifying cost-saving opportunities.
• Solid understanding of accounting principles, fostering collaboration to maintain financial health and support finance teams.
• Proficient in MS Office Suite applications, including Excel, Outlook, PowerPoint, and Word.