Staff Accountant

AP Professionals
June 26, 2024
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP Professionals is partnering with an established local medical non-profit to find an experienced Staff Accountant to join their team. This organization offers a work-life balance, opportunity for growth and challenge as well as stellar benefits.  If being part of creating a healthier Rochester community is enticing, then look no further!


  • Executes month-end processes, bank reconciliations, and journal entries.
  • Reviews general ledger accounts to ensure financial information accuracy and reconciles grant-related general ledger accounts with the grants management systems and board meeting materials.
  • Generates, maintains, and distributes internal financial reports, including budget-to-actual comparisons.
  • Maintains vendor and grantee listings within Bill and QuickBooks Online.
  • Processes payables and grant payments through Bill.
  • Responds to information requests, researches accounts and grants payable issues, and resolves related issues professionally and respectfully.
  • Ensures the accuracy and support of all credit card transactions and expense reimbursements.
  • Reviews travel requests and tracks budget-to-actual expenditures for all conference travel.
  • Assists the CFO in developing and improving department processes and procedures.
  • Prepares work papers for the annual audit and tax return.
  • Reviews and processes tax forms such as W-9s and helps to prepare year-end information.
  • Collaborates closely with the Grants and Finance Manager in grants administration activities.
  • Conducts grantee due diligence and maintains accurate organizational and contact information within the grants system (Salesforce).
  • Manages the grant payment processes, including scheduling and monitoring payments, processing check requests, and recording payments.
  • Assists with budgeting and forecasting, template creation, and record retention for new and existing programmatic strategies.
  • Supports daily workflows to ensure efficient grant finance processes and provides responsive support and troubleshooting to staff and external partners.
  • Supports in maintaining the accuracy and integrity of financial and payment data entered into the grant system, including data cleanup and ongoing quality control.
  • Manages and reconciles the grants system with internal forecasting and QuickBooks Online reporting.
  • Provides administrative support for agreements with grantees and contractors, including scheduling disbursements and reconciling budgeted payments to actuals monthly.
  • Assists with updating procedures related to the management and use of the grant system.
  • Joins other internal teams to participate in community event planning.


  • Bachelor's degree or equivalent combination of experience and education.


  • 2 years of accounting experience.

Knowledge, Skills, Abilities, and Other Characteristics

  • Working knowledge of accounting and bookkeeping.
  • Proficiency in accounting software such as QuickBooks.
  • Strong skills in spreadsheet development and management using Excel and SharePoint.
  • Ability to manage and work on multiple tasks with flexibility and good judgment.
  • Ability to problem-solve and prioritize to meet tight deadlines.
  • Excellent customer service skills.
  • Experience working with economically and culturally diverse populations in various professional settings.
  • Ability to work independently and as part of an integrated, diverse team with different work styles in ambiguous settings.
  • Strong attention to detail, analytical, organizational and administrative skills.
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