Staff Accountant


AP Professionals
Published
June 26, 2024
Job Type
Salary Lower Range
65
Salary Upper Range
75
Salary Option
Yearly
City
Rochester

Description

AP Professionals is partnering with an established local medical non-profit to find an experienced Staff Accountant to join their team. This organization offers a work-life balance, opportunity for growth and challenge as well as stellar benefits.  If being part of creating a healthier Rochester community is enticing, then look no further!

Responsibilities

  • Executes month-end processes, bank reconciliations, and journal entries.
  • Reviews general ledger accounts to ensure financial information accuracy and reconciles grant-related general ledger accounts with the grants management systems and board meeting materials.
  • Generates, maintains, and distributes internal financial reports, including budget-to-actual comparisons.
  • Maintains vendor and grantee listings within Bill and QuickBooks Online.
  • Processes payables and grant payments through Bill.
  • Responds to information requests, researches accounts and grants payable issues, and resolves related issues professionally and respectfully.
  • Ensures the accuracy and support of all credit card transactions and expense reimbursements.
  • Reviews travel requests and tracks budget-to-actual expenditures for all conference travel.
  • Assists the CFO in developing and improving department processes and procedures.
  • Prepares work papers for the annual audit and tax return.
  • Reviews and processes tax forms such as W-9s and helps to prepare year-end information.
  • Collaborates closely with the Grants and Finance Manager in grants administration activities.
  • Conducts grantee due diligence and maintains accurate organizational and contact information within the grants system (Salesforce).
  • Manages the grant payment processes, including scheduling and monitoring payments, processing check requests, and recording payments.
  • Assists with budgeting and forecasting, template creation, and record retention for new and existing programmatic strategies.
  • Supports daily workflows to ensure efficient grant finance processes and provides responsive support and troubleshooting to staff and external partners.
  • Supports in maintaining the accuracy and integrity of financial and payment data entered into the grant system, including data cleanup and ongoing quality control.
  • Manages and reconciles the grants system with internal forecasting and QuickBooks Online reporting.
  • Provides administrative support for agreements with grantees and contractors, including scheduling disbursements and reconciling budgeted payments to actuals monthly.
  • Assists with updating procedures related to the management and use of the grant system.
  • Joins other internal teams to participate in community event planning.

Education

  • Bachelor's degree or equivalent combination of experience and education.

Experience

  • 2 years of accounting experience.

Knowledge, Skills, Abilities, and Other Characteristics

  • Working knowledge of accounting and bookkeeping.
  • Proficiency in accounting software such as QuickBooks.
  • Strong skills in spreadsheet development and management using Excel and SharePoint.
  • Ability to manage and work on multiple tasks with flexibility and good judgment.
  • Ability to problem-solve and prioritize to meet tight deadlines.
  • Excellent customer service skills.
  • Experience working with economically and culturally diverse populations in various professional settings.
  • Ability to work independently and as part of an integrated, diverse team with different work styles in ambiguous settings.
  • Strong attention to detail, analytical, organizational and administrative skills.
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