Treasury Operations Assistant
AP Professionals
Description
AP Professionals has partnered with a local wealth management office to find a meticulous and proactive Treasury Operations Assistant. The Treasury Operations Assistant will play a key role in providing operational support and ensuring precision and efficiency in various financial tasks. The ideal candidate should possess a solid grasp of financial principles, exceptional organizational abilities, and the capacity to collaborate effectively in a fast-paced, high-volume setting. This position is on-site 4 days with 1 day from home.
Responsibilities
- Handle general administrative tasks, including filing, data entry, maintaining financial databases, distributing mail, and making weekly trips to the bank and post office as needed.
- Electronically file documents, upload them to SharePoint for sharing with external advisors.
- Support the tax filing and payment process in collaboration with outside tax accountants.
- Assist in preparing and coordinating documents required by internal accounting, finance, legal teams, and external advisors.
- Keep accurate and organized records, entering data into databases, Excel files, and other systems to ensure all files and records are current.
- Prepare, save, and forward various legal documents for review, including bank account opening forms, tax filings, subscription agreements, and applications.
- Respond promptly, accurately, and professionally to routine information requests from third parties, with guidance from the Operations Manager and VP of Finance.
- Enter vendor information into accounting software for review.
- Ensure vendor invoices are paid on time, properly authorized, and comply with terms.
- Communicate with vendors to address inquiries and resolve issues as needed.
- Provide payment confirmation to vendors as required.
- Maintain check registers and payment tracking files for multiple entities.
- Assist in coordinating the mailing or distribution of checks.
- Serve as backup support for the online cash management services platform (CashPro).
- Assist with special projects or ad-hoc tasks as they arise.
Education
- High School diploma required.
- College degree preferred.
Experience
- Experience with CashPro software a plus.
Knowledge, Skills, Abilities, and Other Characteristics
- Strong work ethic; professional and proactive approach; positive, confident, and dedicated.
- Self-motivated with strong organizational, written, and verbal communication skills.
- Proficient in computer skills with keen attention to detail, problem-solving, and analytical abilities.
- Capable of multitasking, prioritizing tasks, and thriving in a collaborative team environment.
- Comfortable working in a fast-paced, high-volume setting.
- Independent worker who is not afraid to seek guidance when necessary.
- Able to maintain confidentiality and exercise a high degree of professional discretion in information sharing.
- Proficient in Microsoft Excel; experience with the AP module in accounting software is preferred.
- Must be available to work in the office at least four days per week.