Manager Transactions and Operations

AP Professionals is excited to work with a growing local real estate investment and asset management organization to find a Manager of Transactions and Operations. The firm specializes in real estate debt and manages a multi-billion-dollar portfolio across fund and institutional accounts, with additional direct ownership of multifamily and office assets. The organization has experienced significant growth in recent years and offers an entrepreneurial, collaborative environment for professionals who value accuracy, critical thinking, and operational excellence.

This role supports the full loan closing lifecycle and key operational functions. Working closely with acquisition, investment, and finance teams, the Manager of Transactions and Operations assists with loan closings, third-party coordination, and loan onboarding. The position also provides operational and administrative support, including employee onboarding and document management. The role reports to senior finance leadership and is based in the Rochester office.

Loan Closing and Transaction Support

• Coordinate with acquisition and investment teams to collect required information from third parties such as appraisers and legal counsel

• Assist with loan closing processes and ensure timely and accurate onboarding of loans

• Work with loan servicers to set up and onboard newly closed loans

Administrative and Operational Support

• Support new employee onboarding including technology setup, phone access, and equipment ordering

• Manage document retention and organization

• Assist with general office administrative functions

Cross-Functional Support

• Cross-train and provide support for investor and accounting-related tasks during peak periods

• Background in accounting, paralegal work, or related fields

• Real estate knowledge or experience, including exposure to real estate closings, preferred

• Proficiency in Microsoft Excel

• Strong attention to detail with high standards for accuracy and organization

• Self-starter with the ability to manage multiple priorities

• Strong written and verbal communication skills

• Ability to work effectively in a team-oriented environment

• Professional, engaging demeanor with a customer-service mindset