Billing Specialist – Project Invoicing

Be a Key Part of a Collaborative Team

Are you an experienced Billing Specialist who enjoys working in a fast-paced, team-focused environment? Our client is seeking a dedicated professional to join our growing team and take full responsibility for the project billing cycle. In this role, you will work closely with Project Managers and Project Coordinators to ensure invoices and financial reports are accurate and delivered on time, supporting both project success and client satisfaction.

If you are detail-oriented, organized, and motivated to make a measurable contribution to a company’s financial performance, this is your chance to make a meaningful impact while advancing your career in a supportive, collaborative setting. Apply today and become part of a team where your expertise makes a real difference.

Who This Client Is

People are at the heart of everything they do. They are a multidisciplinary design services firm with multiple locations across the country, empowering their team members to create meaningful change through their work. Their services include civil and site engineering, transportation engineering, electrical engineering, landscape architecture, architecture, planning, environmental services, surveying, GIS, construction inspection, precast, and construction engineering. Every discipline offers opportunities to shape communities and improve lives. When you join the team, you are building more than a career; you are helping to build a better world.

Why You Will Love Working at With This Client

• You are given the tools and trust to achieve exceptional results through collaboration and ownership.
• Your voice is valued in an inclusive and transparent culture where leadership actively welcomes ideas and feedback.
• Your professional growth is a priority, supported by clear career paths, tuition assistance, and continuous learning opportunities.
• You can thrive in a culture that encourages fun and maintains a relaxed, approachable atmosphere, allowing you to bring your best self to work every day.
• You benefit from a culture of mentorship where experienced colleagues guide your development, and you have opportunities to inspire others.
• You enjoy the support of a flexible work environment that helps you succeed both professionally and personally.

What Does This Client Offer

They provide a competitive compensation package designed to support your personal and professional well-being, including:

• Medical, dental, and vision insurance
• 401(k) plan
• Company-paid life insurance and long-term disability insurance
• Hybrid work schedule
• Generous paid time off and paid holidays
• Healthy work-life balance
• Shareholders program
• Professional development opportunities and reimbursement
• Supplemental benefits that promote total well-being and financial security
• Opportunities to participate in engaging groups such as the Community Impact and Fun Committees, Minds (ERG), and the Employee Advisory Group

What You Will Do as a Billing Specialist

• Oversee all stages of the billing process, including interpreting contracts, reviewing project setup, and preparing accurate client invoices for professional services using Deltek Vision/Vantagepoint, Microsoft Word, and Excel.
• Partner with Project Managers to produce and deliver prompt, client-ready invoices that are supported by accurate financial data and project reports.
• Track and assist with soft collections for overdue accounts receivable to help maintain steady cash flow.
• Create detailed project reports such as job costing and financial summaries to aid in project management and informed decision-making.
• Confirm the accuracy of invoices, timesheets, expense reports, and other accounting documents before they are submitted or processed.
• Perform both internal and external reconciliations, working to resolve discrepancies with vendors, clients, or project teams when they arise.
• Manage the timely and accurate submission of employee timesheets and expense reports each week.
• Work closely with other departments to provide support and meet both project and client requirements.
• Assist with special financial assignments and one-time projects as needed.
• Act as a backup for accounts payable and accounts receivable to ensure smooth operations during absences or peak workload periods.

What You Bring: Your Expertise as a Billing Specialist

• Associate degree in accounting or business is preferred

• Three to five years of billing experience is preferred
• Experience with Deltek Vision/Vantagepoint software is preferred
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel

• Commitment to professional performance standards
• Demonstrated ability to produce high-quality work through critical thinking, problem-solving, and sound judgment
• Strong sense of ownership for projects, with the ability to prioritize effectively and perform well in a fast-paced setting
• Flexibility and initiative in meeting deadlines and deliverables
• Dedication to building trust through collaboration, integrity, respect, and active listening
• A mindset of curiosity, always seeking better methods and embracing continuous improvement
• Willingness to receive feedback constructively and apply it toward personal and professional growth