Accounts Payable Clerk

AP Professionals
April 2, 2024
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP Professionals is working with a non-profit organization with their search to find an Accounts Payable Clerk. This position sits on-site at the companies Geneseo location. This position is responsible for the Accounts Payable process as well as serving as the main point of contact for the accounting office. An ideal candidate would have an up-beat, easy going personality with the eagerness to learn and help the department as needed! The organization is open to training someone with interests in Accounting or a recent graduate.


  • Verifies that all vendor invoices have proper documentation, match goods received, are approved, and are coded to correct department and expense category.
  • Posts invoices into financial system.
  • Sets up new vendors.
  • Maintains vendor payment terms.
  • Works within the vendor terms to maximize cash flow for the company without damaging vendor relationships.
  • Maintains all vendor accounts payable files including open payables, paid invoices, and back up.
  • Provides set-up for physical inventories by ensuring that all receives are processed.
  • Runs monthly card sales for bookstore and externally managed food venues so that appropriate revenue earned can be determined and set-up for payment.
  • Balances company credit cards by obtaining receipts from users and coding to correct accounts.
  • Balances all vendor statements against invoices.
  • Works directly with vendor to resolves discrepancies.
  • Responds on a timely basis to vendor questions.
  • Creates student and staff ID’s.
  • Processes orders for office supplies for company
  • Processes orders for conversion of cash to smaller denominations/coins.
  • Process group cards for catering events.
  • Ensure cards are active for guests and zero’d out after event.
  • Assist catering with any associated reporting to utilization of cards.
  • Monitors the company general email address and ensures emails received are either answered or forwarded to the appropriate individuals for response.
  • Functions as courier in the absence of regularly scheduled individual.
  • Contact inactive account holders to utilize or close accounts prior to incurring service charges.


  • Associates or Bachelor's Degree in Accounting preferred but not required!


  • 1-2 years of relevant work experience.
  • Experience with Great Plains a plus!

Knowledge, Skills, Abilities, and Other Characteristics

  • Attention to detail
  • Customer focused
  • Honest and trustworthy
  • Teamwork
  • Organized
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