Accounts Payable Coordinator

AP Professionals is working with a local healthcare company seeking a contract Accounts Payable Coordinator. This position supports the financial operations of the organization, focusing on accounts payable, bookkeeping, and reporting. The role ensures timely vendor payments, maintains accurate financial records, and assists with routine and year-end reporting tasks.

• Audit and process incoming invoices, manage accounts payable entries, and ensure timely and accurate vendor payments.
• Prioritize outgoing payments based on company cash flow and financial position.
• Maintain accurate and up-to-date accounts payable records, including vendor information.
• Collect and organize financial data for monthly New York State tax filings and support NYS tax audits.
• Assemble data and prepare year-end 1099 forms for independent contractors.
• Audit and reconcile corporate credit card statements (American Express and M&T).
• Scan, file, and maintain vendor and historical financial documents for easy retrieval and compliance.
• Serve as a liaison between the company and external vendors/suppliers, handling communications related to financial transactions.
• Collaborate with internal departments (e.g., WorldView, IT) to optimize efficiency in accounting processes.
• Prepare Outreach reports segmented by branch location.
• Input data to support monthly Manager’s Statements.
• Maintain depreciation and prepaid expense schedules for accurate month-end reporting.
• Prepare and post accounts payable-related journal entries to the general ledger.
• Reconcile daily cash receipts with the company checkbook to ensure accuracy.
• Uphold confidentiality of sensitive financial information.
• Stay current with industry knowledge by participating in professional development opportunities.
• Support overall accounting functions by performing additional duties as assigned.

• Associates degree in accounting or business.

• Two or more year’s related experience required.