Accounts Payable Specialist

AP Professionals has partnered with a longstanding local manufacturing company in search of an Accounts Payable Specialist. This role is responsible for ensuring accounts payable data is processed confidentially and on time, overseeing ledger entries and cash receipts, and ensuring accurate and prompt vendor disbursements. This position is fully onsite. If you are looking to grow your career with an innovative and forward thinking company, apply today!

• Adhere to standard operating procedures for the role and department.
• Process invoices daily, matching them with approved receiving reports, packing lists, and purchase orders.
• Ensure appropriate approvals are received for invoices.
• Assign general ledger accounts to payables accurately.
• Review and obtain approval for purchase journal account distribution and cash requirements.
• Maintain organized vendor files and produce vendor analysis reports as needed.
• Field vendor inquiries and resolve issues.
• Prepare monthly Sales and Use tax returns and maintain Tax Exempt Certification.
• Prepare month-end accounts payable accrual and audit expense reports for approval.
• Identify capitalized expenditures and prepare weekly garnishment and vendor check runs.
• Manage Iron Mountain storage and postage machine levels.
• Identify purchases subject to sales tax and provide backup for phones/mail processing.
• Prepare month-end Freight Report for commission calculations and non-system reports for managers.
• Prepare and distribute Form 1099 and maintain vendor 1099 listing.
• File invoices and check stubs in vendor files.
• Perform daily cash applications and back up the Accounts Receivable function.
• Process payroll adjustments and maintain new vendor forms.
• Run reconciled checks reports and clear cancelled checks for bank reconciliation.
• Follow safety procedures, maintain an organized work area, and perform other duties as assigned.

• Associate's degree preferred.

• At least 1 year of accounts payable experience, preferably in a manufacturing environment.

• Ability to read and interpret documents.
• Proficient in basic arithmetic (addition, subtraction, multiplication, division).
• Proficient in Microsoft Office, especially Word and Excel.
• Detail-oriented and able to thrive in a fast-paced environment.
• Strong communication and organizational skills.
• Committed to meeting deadlines and completing projects on time.
• Reliable with good attendance and availability for overtime as needed.