Accounts Payable Supervisor

AP Professionals
March 4, 2024
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP Professionals is partnering with a local construction company in search of an Accounts Payable Supervisor. As the Accounts Payable Supervisor, you will play a vital role in managing and maintaining accurate accounts payable records in alignment with company policies and procedures. You will oversee a team of accounts payable specialists, ensuring efficiency and accuracy in all financial transactions.


  • Maintain the Vendor Database to ensure accurate payment information, including W-9s required for 1099 reporting.
  • Prepare annual 1099s for vendors.
  • Serve as a liaison between Purchasers and vendors, resolving invoice discrepancies and ensuring timely payments.
  • Provide oversight and guidance to accounts payable specialists in their daily tasks.
  • Collaborate with accounts payable specialists to support their skill development and career advancement.
  • Perform daily reconciliation tasks, matching invoices to purchase orders (POs) and receipts.
  • Process invoices for payment, verifying accuracy in quantity, prices, and part numbers/descriptions.
  • Review and reconcile accounts for major equipment vendors such as Kubota, Wacker, JLG Polaris, American Honda, and Northeast Stihl.
  • Manage the weekly check run, including issuing miscellaneous checks, wires, and ACH payments.
  • Execute Positive Pay procedures and send necessary information to the FP&A Director.
  • Enter credit card payments and process employee expense reimbursements.
  • Handle recurring payments, including rent, insurance, and shared services.
  • Analyze the PO Accrual Report, resolving discrepancies to ensure an accurate inventory database.
  • Review Accounts Payable Aging reports to ensure timely payments and resolve outstanding balances.
  • Identify inefficiencies in accounts payable processes and propose solutions for improvement.


  • Associates degree required


  • Minimum of 3-7 years of experience in Accounts Payable department required
  • Supervisor experience of 1-3 years is also required.
  • Previous experience in an industrial or sales company preferred, with knowledge of the equipment rental business being advantageous.

Knowledge, Skills, Abilities, and Other Characteristics

  • Basic proficiency in Microsoft Excel is required.
  • Proficient in word processing and spreadsheet software.
  • Capable of efficiently multitasking and possessing strong organizational skills.
  • Demonstrates excellent interpersonal skills when interacting with both vendors and internal customers.
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