Accounts Payable Supervisor

AP Professionals is partnering with a local construction company in search of an Accounts Payable Supervisor. As the Accounts Payable Supervisor, you will play a vital role in managing and maintaining accurate accounts payable records in alignment with company policies and procedures. You will oversee a team of accounts payable specialists, ensuring efficiency and accuracy in all financial transactions.

• Maintain the Vendor Database to ensure accurate payment information, including W-9s required for 1099 reporting.
• Prepare annual 1099s for vendors.
• Serve as a liaison between Purchasers and vendors, resolving invoice discrepancies and ensuring timely payments.
• Provide oversight and guidance to accounts payable specialists in their daily tasks.
• Collaborate with accounts payable specialists to support their skill development and career advancement.
• Perform daily reconciliation tasks, matching invoices to purchase orders (POs) and receipts.
• Process invoices for payment, verifying accuracy in quantity, prices, and part numbers/descriptions.
• Review and reconcile accounts for major equipment vendors such as Kubota, Wacker, JLG Polaris, American Honda, and Northeast Stihl.
• Manage the weekly check run, including issuing miscellaneous checks, wires, and ACH payments.
• Execute Positive Pay procedures and send necessary information to the FP&A Director.
• Enter credit card payments and process employee expense reimbursements.
• Handle recurring payments, including rent, insurance, and shared services.
• Analyze the PO Accrual Report, resolving discrepancies to ensure an accurate inventory database.
• Review Accounts Payable Aging reports to ensure timely payments and resolve outstanding balances.
• Identify inefficiencies in accounts payable processes and propose solutions for improvement.

• Associates degree required

• Minimum of 3-7 years of experience in Accounts Payable department required
• Supervisor experience of 1-3 years is also required.
• Previous experience in an industrial or sales company preferred, with knowledge of the equipment rental business being advantageous.

• Basic proficiency in Microsoft Excel is required.
• Proficient in word processing and spreadsheet software.
• Capable of efficiently multitasking and possessing strong organizational skills.
• Demonstrates excellent interpersonal skills when interacting with both vendors and internal customers.