Accounts Receivable Clerk I or II

A growing financial organization is seeking a dependable and detail focused Accounts Receivable Clerk I or II. This role supports daily financial operations by ensuring accurate payment posting, precise handling of mailed items, and timely processing of client trust invoices. The position is open to U.S. Citizenship or lawful Permanent Resident alien with three or more years as a permanent resident in the United States.  The ideal candidate has strong organizational skills, the ability to manage strict deadlines, and a commitment to regulatory compliance. Must be comfortable working independently, resolving routine issues without supervision, and maintaining a high level of accuracy in a fast paced environment.

Physical Requirements

• On site work is required.
• Must have a valid driver's license and reliable transportation.
• Ability to occasionally lift up to 25 pounds.
• Ability to sit for the full duration of the work shift.
• Ability to speak on the phone throughout the work shift.
• Ability to perform continuous computer and typing tasks throughout the work shift.

• Post and record cash receipts, direct payment updates, and NSF transactions within required daily deadlines to maintain accurate borrower account activity.
• Open and distribute incoming mail to appropriate departments each day.
• Authorize credit card and ACH payments and ensure trust account deposits are completed daily.
• Deposit all received cash before close of business and deliver bank deposits and secure backup tapes to the bank by established cutoff times.
• Review and return payment related correspondence in accordance with applicable collection rules within the required timeframe.
• Prepare and process daily, weekly, bi monthly, and monthly client trust invoices and related payment files, and submit ACH and wire transfer requests to approvers by the end of day deadline.
• Support high volume client invoicing cycles and ensure all items are prepared for mailing by the third business day of the month.
• Retrieve daily mail from the post office on time and route items to the correct departments.
• Manage misdirected payments following established PPMS procedures.
• Process taxpayer checks for priority mailing to clients each day.
• Complete settled account activities, commission rate updates, and any related billing or adjustment entries including handling overpayments.
• Follow internal quality management guidelines, codes of conduct, and compliance standards.

• High school diploma or GED required.
• Associate degree or an equivalent blend of education and experience accepted.

• Two years of accounts receivable experience preferred.
• Background in accounts receivable or relevant coursework preferred.
• Familiarity with accounting systems preferred.
• Proficiency with Microsoft Office.

• Strong computer and data entry skills.
• High attention to detail with the ability to multitask and meet strict deadlines.
• Able to work independently and resolve routine issues.
• Effective verbal communication skills.
• Valid and clean driver's license for mail related travel as needed.
• Ability to obtain and maintain a government security clearance.
• U.S. citizen or lawful permanent resident with three or more years of residency.
• No conflicts of interest with clients or related parties.