Assistant to Business Manager

AP Professionals
April 24, 2024
Work Hours
20 - 24 hours per week
Salary Lower Range
Salary Option


AP Professionals is partnering with a local company looking for a part-time Assistant to their Business Manager. The ideal candidate will be responsible for delivering administrative support in accounting and marketing, directly contributing to the agency's daily business operations. This position is flexible and is looking for 20 to 24 hours per week.


Accounting Responsibilities:

  • Execute cash postings efficiently and accurately.
  • Handle accounts payable processes from entry to check production, including scanning, reconciling vendor statements, and mailing payments.
  • Administer payroll operations, involving calculation, statistical analysis, and data entry.
  • Oversee the record storage process for onsite documentation.
  • Process legal requests for patient information in compliance with regulations.
  • Maintain and update personnel files for both paid and volunteer staff.
  • Perform bank and post office errands as needed.
  • Fulfill other assigned duties as necessary.

Marketing Responsibilities:

  • Represent the organization as the primary point of contact for outbound programs and services.
  • Input fund drive data into the database and dispatch thank-you letters promptly.
  • Maintain an up-to-date fund drive list with all pertinent updates.
  • Coordinate and execute community awareness and recruitment initiatives.
  • Cultivate and nurture relationships with business and community groups.
  • Undertake additional tasks as delegated.


  • Possession of an Associate's or Bachelor's Degree in Accounting, Business Administration, or Marketing.


  • Experience with QuickBooks Online is preferred.
  • Familiarity with Salsa software is advantageous.

Knowledge, Skills, Abilities, and Other Characteristics

  • Proficient understanding of cloud-based applications.
  • Demonstrated proficiency in organizational, project, and time management skills.
  • Capable of working autonomously and effectively managing monthly cyclical activities.
Drop files here browse files ...
Are you sure you want to delete this file?