Executive Director, Accounts Payable


AP Professionals
Published
April 29, 2024
Job Type
Salary Lower Range
140
Salary Upper Range
150
Salary Option
Yearly
City
Rochester

Description

AP Professionals has partnered exclusively with a premier Rochester employer. This position will provide strategic direction, vision, team leadership, and oversee all aspects of the high-volume accounts payable operations ensuring compliance with tax reporting, legal, and regulatory requirements; accurate analysis and external reporting; and timely and accurate payments. Additionally, act as a role model for and foster a culture of providing excellent service to the community and external customers by continuously engaging in efforts to develop a cohesive, effective, and collaborative team. The company offers a generous benefits package and the opportunity to advance your career.  This role and organization are exceptional!

Responsibilities

  • Lead the Accounts Payable Services operations and provide oversight for disbursements including payments made to suppliers, stipends and refunds ensuring high quality and timely results. Oversee the administration of policies and procedures related to payments processed in Accounts Payable Services; including payee and supplier onboarding, abandoned property reporting and tax withholdings, as appropriate. Oversee cross-departmental work to implement and coordinate program changes, patches, and upgrades to the applications that support accounts payable operations to ensure compliance with a variety of legal and regulatory requirements.
  • Oversee the timely and accurate preparation of reports required by third parties including 1099 and 1042 and supplier information for the company’s annual 990 Information Return. Serve as the principal liaison in managing relationships with outside vendors responsible for accounts payable operational tasks and outsourced services, including designing and monitoring service level agreements and holding vendors accountable for delivery and contract compliance. Act as the primary contact for accounts payable information for internal and external audits including financial statement interim and year-end, Federal Uniform Guidance, and other government agency audits.
  • Manage accounts payables compliance strategy including researching, monitoring, and interpreting current and proposed legislative developments, regulations, court cases, and issues relative to the industry and advising leadership on needed actions. This includes working with company and outside experts to develop policies and procedures designed to ensure compliance with legal and regulatory requirements.
  • Lead and/or play a key functional role in transformation activities to upgrade existing and/or deploy new technology solutions for accounts payable operations and harmonize processes across multiple technology platforms. Work collaboratively with other stakeholders in and outside the company to recommend and implement technology solutions to comply with new regulatory or legal requirements and/or company policies and procedures; streamline the accounts payable processes; and deliver an exceptional customer experience to internal and external stakeholders.
  • Oversee a variety of compliance and operational functions and work closely with the respective staff to ensure: the annual Management Self-Assessment testing and certification process is complete and that appropriate internal controls are in place to prevent and detect errors and/or compliance issues; documentation required for departmental processes and procedures, are accurate and up-to-date; all Accounts Payable general ledger accounts are reconciled, outstanding items are resolved, and corrections processed timely; and abandoned property processes for accounts payable uncashed checks are completed and unclaimed funds are remitted timely to NYS in compliance with applicable regulatory requirements.
  • Work with the Accounts Payable Services team and other departments to develop reports, including key performance indicators, designed to assist in the efficient and accurate operation of the accounts payable functions. Implement a scalable infrastructure for accurate and timely reporting, analysis, and forecasting.
  • Prepare ad-hoc financial reports and analyses and participate in special projects as requested by management.
  • Participate in 40 hours of training/professional development annually that is applicable to the employee’s role with the intent of enhancing overall knowledge and specific skills required to perform successfully in the position.

Education

  • BS in business administration or related field required; MBA preferred.
  • Five to seven years progressive experience in directing a complex and high-volume accounts payable operation, an equivalent combination of education and experience will be considered.

Experience

  • In depth understanding of the procure-to-pay process and expertise in managing an enterprise accounts payable system, required.
  • Prior experience with Oracle or Workday applications, and/or the implementation of an enterprise resource planning solution (ERP), strongly preferred.
  • Knowledge of generally accepted accounting principles and applicable tax laws is required.
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