Office & AR/AP Coordinator

Our client, a growing and dynamic company, is seeking an Office & AR/AP Coordinator to support both daily office operations and core financial processes. This position offers the opportunity to play a key role in managing Accounts Payable, Accounts Receivable, invoicing, purchasing, and general administrative functions. The ideal candidate will bring strong QuickBooks experience, organizational skills, and the ability to work both independently and collaboratively within a small office environment. This is a full-time, in-person role offering competitive pay, benefits, and the chance to grow within a supportive team.

Benefits offered include, 401(k) matching, Dental insurance, Health insurance, Life insurance, Paid sick time, and Paid time off.

As the go-to person for daily office operations and financial tasks, you will be responsible for:

• Oversee Accounts Payable and Accounts Receivable functions within QuickBooks to ensure accuracy and timeliness

• Prepare and distribute invoices with precision and efficiency

• Assist with purchasing needs and help monitor inventory levels to support operations

• Maintain both digital and physical records in an organized and accessible manner

• Answer incoming calls while providing courteous and professional assistance

• Serve as backup to the Office Administrator, assisting with supply orders and general administrative duties as needed

• Partner with colleagues to maintain a well-coordinated office environment

• Strong QuickBooks proficiency with hands-on experience managing AR/AP and invoicing
• Familiarity with core accounting concepts and practices
• Experience in purchasing or inventory management is advantageous

• Skilled in Microsoft Office Suite, including Excel, Word, and Outlook

• Strong organizational abilities paired with clear, professional communication skills

• Self-motivated and able to manage responsibilities with minimal supervision

• A collaborative team player who brings positivity and a strong sense of responsibility