Payroll and Benefits Specialist

AP Professionals
April 17, 2024
Job Type
Salary Lower Range
Salary Upper Range
Salary Option


AP Professionals is collaborating with a local establishment in search of a Payroll / Benefits Specialist! Reporting to the Director of Human Resources and collaborating closely, the Payroll & Benefits Specialist assumes accountability for executing tasks in payroll processing, benefits management, and ensuring adherence to employment regulations.


  • Organize and execute payroll procedures, encompassing employee data management, review of payroll reports, liaising with payroll service provider, and disbursing employee paychecks.
  • Compile and send contributions for Retirement Plans.
  • Prepare Cash Requirement Report for the CFO's review.
  • Engage in benefits administration tasks, including resolving claims, approving payment invoices, and aiding in benefits reporting obligations. Assist in the audit of all benefit plans.
  • Manage health and welfare plans, handling enrollments, adjustments, and terminations. Process necessary documentation through payroll and insurance channels for accurate records and deductions, offering assistance in conflict resolution.
  • Ensure compliance with COBRA regulations by inputting separations into vendor systems and aiding in conflict resolution.
  • Coordinate enrollments for health, life, and disability insurance, maintaining regular communication with service providers for program administration and conflict resolution.
  • Administer disability, workers' compensation, and family leave plans, including FMLA and NYPFL.
  • Handle paperwork such as Employee change letters, salary letters, and other pertinent payroll documents.
  • Act as a backup to the Human Resources Generalist, contributing to orientation processes, among other duties.
  • Conduct benefit orientation sessions for new hires.
  • Collaborate with the CFO on various reports for budgets and special projects.
  • Contribute to the development of departmental goals, objectives, and operational systems.
  • Maintain records, reports, and logs to adhere to EEO regulations.
  • Participate in administrative meetings and attend relevant seminars.
  • Assist in evaluating departmental reports, decisions, and outcomes against established goals, proposing enhancements to procedures and policies for improved efficiency.
  • Ensure compliance with federal, state, and local employment and benefits laws and regulations.
  • Address employee inquiries and requests, providing customer service support.
  • Conduct audits of payroll, benefits, or other HR programs, suggesting corrective measures as needed.
  • Aid in organizational training and development initiatives.
  • Manage human resource information system records and generate reports from the database.
  • Assist in the termination process.
  • Fulfill other duties as necessary and assigned.


  • Bachelor's degree in business administration or a related field.


  • Three to five years of relevant experience in payroll and benefits administration; or equivalent experience of five to seven years.

Knowledge, Skills, Abilities, and Other Characteristics

  • Demonstrated commitment to continuous personal development and growth, with examples of ongoing improvement.
  • Customer-centric approach with a strong focus on client satisfaction.
  • Excellent communication skills, both verbal and written.
  • Proficient problem-solving abilities.
  • Effective organizational skills, capable of managing multiple tasks and projects simultaneously.
  • Computer literacy with demonstrated experience in Microsoft Office applications (Word, Excel, and PowerPoint), HRIS, and payroll systems.
  • Ability to maintain a high degree of confidentiality.
  • Exceptional organizational and time management skills.
Drop files here browse files ...
Are you sure you want to delete this file?