Payroll and Benefits Specialist

AP Professionals is collaborating with a local establishment in search of a Payroll / Benefits Specialist! Reporting to the Director of Human Resources and collaborating closely, the Payroll & Benefits Specialist assumes accountability for executing tasks in payroll processing, benefits management, and ensuring adherence to employment regulations.

• Organize and execute payroll procedures, encompassing employee data management, review of payroll reports, liaising with payroll service provider, and disbursing employee paychecks.
• Compile and send contributions for Retirement Plans.
• Prepare Cash Requirement Report for the CFO's review.
• Engage in benefits administration tasks, including resolving claims, approving payment invoices, and aiding in benefits reporting obligations. Assist in the audit of all benefit plans.
• Manage health and welfare plans, handling enrollments, adjustments, and terminations. Process necessary documentation through payroll and insurance channels for accurate records and deductions, offering assistance in conflict resolution.
• Ensure compliance with COBRA regulations by inputting separations into vendor systems and aiding in conflict resolution.
• Coordinate enrollments for health, life, and disability insurance, maintaining regular communication with service providers for program administration and conflict resolution.
• Administer disability, workers' compensation, and family leave plans, including FMLA and NYPFL.
• Handle paperwork such as Employee change letters, salary letters, and other pertinent payroll documents.
• Act as a backup to the Human Resources Generalist, contributing to orientation processes, among other duties.
• Conduct benefit orientation sessions for new hires.
• Collaborate with the CFO on various reports for budgets and special projects.
• Contribute to the development of departmental goals, objectives, and operational systems.
• Maintain records, reports, and logs to adhere to EEO regulations.
• Participate in administrative meetings and attend relevant seminars.
• Assist in evaluating departmental reports, decisions, and outcomes against established goals, proposing enhancements to procedures and policies for improved efficiency.
• Ensure compliance with federal, state, and local employment and benefits laws and regulations.
• Address employee inquiries and requests, providing customer service support.
• Conduct audits of payroll, benefits, or other HR programs, suggesting corrective measures as needed.
• Aid in organizational training and development initiatives.
• Manage human resource information system records and generate reports from the database.
• Assist in the termination process.
• Fulfill other duties as necessary and assigned.

• Bachelor's degree in business administration or a related field.

• Three to five years of relevant experience in payroll and benefits administration; or equivalent experience of five to seven years.

• Demonstrated commitment to continuous personal development and growth, with examples of ongoing improvement.
• Customer-centric approach with a strong focus on client satisfaction.
• Excellent communication skills, both verbal and written.
• Proficient problem-solving abilities.
• Effective organizational skills, capable of managing multiple tasks and projects simultaneously.
• Computer literacy with demonstrated experience in Microsoft Office applications (Word, Excel, and PowerPoint), HRIS, and payroll systems.
• Ability to maintain a high degree of confidentiality.
• Exceptional organizational and time management skills.