Shipping and Receiving Coordinator


AP Professionals
Published
April 14, 2024
Job Type
Salary Lower Range
21
Salary Upper Range
25
Salary Option
Hourly
City
Rochester

Description

AP Professionals is partnering with a local manufacturer in search of a Shipping & Receiving Coordinator. The Shipping and Receiving Coordinator holds a crucial position in overseeing shipping and receiving operations to guarantee punctual and precise delivery of products and materials. This role necessitates a detail-oriented individual with robust organizational skills and adeptness in collaborating effectively with internal teams and external partners.

Responsibilities

  • Coordinate outbound shipments of finished products, ensuring meticulous attention to packaging, labeling, and documentation accuracy.
  • Prepare comprehensive shipping documents, encompassing bills of lading, shipping labels, and customs paperwork for international shipments.
  • Collaborate with carriers and freight forwarders to schedule pickups and deliveries while closely monitoring shipment progress.
  • Ensure strict adherence to shipping regulations, export controls, and liaise with customs brokers for seamless imports and exports, including completion of commercial invoices.
  • Receive incoming shipments of raw materials, components, and supplies, meticulously verifying quantity and quality against corresponding purchase orders.
  • Conduct thorough inspections of received materials to identify any damage or discrepancies, promptly reporting issues to the relevant personnel.
  • Coordinate with vendors and suppliers to swiftly resolve discrepancies or issues pertaining to incoming shipments.
  • Maintain meticulous records of receiving transactions in inventory management systems, ensuring accuracy and completeness.
  • Uphold precise inventory records encompassing received materials, finished products, and supplies to facilitate streamlined operations.
  • Monitor inventory levels vigilantly and collaborate closely with production and procurement teams to uphold optimal stock levels.
  • Perform regular cycle counts and contribute to periodic physical inventory audits to rectify any inventory discrepancies effectively.
  • Maintain meticulous documentation of shipping and receiving activities, including comprehensive shipping logs, receiving reports, and updated inventory records.
  • Generate insightful reports highlighting shipping and receiving performance metrics, encompassing on-time delivery, inventory accuracy, and shipment costs.
  • Provide regular updates to internal stakeholders regarding shipping and receiving activities, addressing any concerns or issues promptly.

Education

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.

Experience

  • Minimum of 2 years' experience in shipping, receiving, or logistics coordination, ideally within a manufacturing or distribution setting.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with inventory management software.

Knowledge, Skills, Abilities, and Other Characteristics

  • Understanding of shipping regulations, requirements, and export controls.
  • Demonstrated strong organizational skills, adept at task prioritization and meeting deadlines.
  • Exceptional communication and interpersonal abilities, capable of effective collaboration with internal teams and external partners.
  • Detail-oriented mindset with a commitment to accuracy and quality.
  • Ability to adapt to shifting priorities and work independently with minimal supervision.
  • Capable of lifting up to 50 lbs.
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