Front Transaction Coordinator

We are excited to work with a leading real estate brokerage to present this opportunity.  Our client is seeking a full-time on-site Front Transaction Coordinator to join their team. This role is ideal for someone who thrives in a fast-paced office environment, enjoys supporting both clients and colleagues, and brings strong organizational skills to transaction management. The position offers competitive pay, benefits, paid time off, holidays, and a positive, team oriented office atmosphere.

• Manage office supplies and maintain inventory as needed
• Coordinate orders for the company’s Moving Program through U-Haul
• Schedule and send email campaigns requested by real estate agents
• Answer and direct incoming calls, assisting callers with questions when appropriate
• Greet and support clients, agents, and visitors at the front desk
• Schedule and oversee conference room usage
• Maintain a clean, organized front office area
• Process incoming and outgoing mail and deliveries
• Review listing and sales transaction paperwork for accuracy and completion
• Follow up on missing or incomplete documentation
• Process commission statements for outside brokers and attorneys prior to closing
• Prioritize high-need transactions to ensure deadlines are met
• Provide support to agents, brokers, and attorney offices with transaction related inquiries

• Basic proficiency with Microsoft Windows and Office applications
• Accounting experience preferred
• Real estate experience is a plus, but not required

• Professional and personable demeanor with excellent customer service skills
• Ability to work proactively and independently with strong attention to detail
• Effective time management and prioritization skills
• Strong verbal and written communication abilities
• Solid organizational skills to manage multiple tasks in a fast-paced setting
• Willingness to work occasional overtime for company events