Accounting Assistant

A well-established and growing organization in the healthcare and wellness industry is seeking an Accounting Assistant to join their finance team. This position offers the opportunity to work in a dynamic, multi-entity environment and play an essential role in managing accounts payable, accounts receivable, and daily financial operations. The Accounting Assistant will work closely with the Director of Finance and contribute to maintaining accurate financial records and streamlined processes.

• Competitive hourly pay with performance-based incentives
• Comprehensive health, dental, and vision insurance
• Optional supplemental coverage for accident, hospital indemnity, and critical illness
• Safe Harbor 401(k) program with employer contributions
• Opportunities for professional growth and continued training
• Supportive, team-oriented environment that values accuracy, collaboration, and career development

Accounts Payable:
• Process vendor invoices and payments accurately for multiple business entities using QuickBooks
• Verify invoice details, supporting documentation, and approvals before processing
• Match purchase orders, packing slips, and invoices to ensure accuracy
• Organize and schedule weekly check runs, obtain approvals, and issue payments by check or electronic transfer
• Reconcile and code company credit card statements across multiple accounts
• Maintain vendor profiles and update records as needed in QuickBooks
• Research and resolve payment or invoice discrepancies promptly
• Support month-end close activities related to accounts payable

Accounts Receivable:
• Record daily deposits and cash transactions in a timely and accurate manner
• Collaborate with internal departments to ensure all cash receipts are correctly posted
• Act as the main point of contact for internal accounts receivable questions
• Investigate and resolve discrepancies in payment postings

General Accounting Support:
• Maintain organized and up-to-date financial records for all entities within QuickBooks
• Assist with implementing and maintaining internal accounting controls and procedures
• Identify opportunities to improve A/P and A/R processes and suggest practical solutions
• Provide support during audits and other financial reviews
• Perform additional accounting and administrative tasks as assigned

• Associate’s degree in Accounting, Finance, or equivalent experience

• Proficiency in Microsoft Office Suite
• Experience with QuickBooks is highly preferred

• Strong analytical and problem-solving abilities with high attention to detail
• Proven ability to manage multiple priorities and meet deadlines
• Excellent organizational and communication skills
• Ability to work both independently and collaboratively in a team setting
• High level of integrity and discretion in handling confidential financial information