Commercial Real Estate Legal Assistant

AP has an excellent direct hire opportunity to share!  If you are a detail-oriented professional with a passion for law and client service, you will want to be part of this amazing team.  This is your chance to become an integral part of a top Rochester legal firm’s Real Estate practice group. We’re looking for a proactive, organized Legal Assistant to support our clients  attorneys and paralegals while working on meaningful real estate transactions that impact our community. This role offers significant client interaction, exposure to complex legal matters, and the opportunity to thrive in a collaborative, fast-paced environment.  This is located in a beautiful office located in  downtown Rochester, pay is  up to $30 hourly, and they offer $50 monthly towards the cost of parking.

Why This Role Is Exciting:

• Work closely with skilled attorneys and paralegals on high-profile real estate transactions.
• Interact directly with clients, external counsel, and internal staff—your contributions will make a tangible impact.
• Develop expertise in real estate law, title insurance, and commercial property transactions.
• Play a key role in organizing complex legal projects from start to finish, ensuring every detail is accurate and complete.

What You’ll Do:

• Draft legal documents, forms, and correspondence for attorney review, tracking multiple versions efficiently.
• Conduct research to obtain surveys, abstracts, title commitments, tax receipts, and zoning reports.
• Open and manage client matters, coordinating with finance on billing and project budgets.
• Compile closing binders, organize exhibits, and maintain accurate property files.
• Coordinate incoming and outgoing wires and ensure smooth project workflows.
• Maintain client matter logs, track deadlines, and support business development follow-ups.
• Prepare monthly reports and keep projects updated with attorney-provided information.
• Interface with clients through phone, email, and in-person communication, responding promptly to inquiries.
• Collaborate with title examiners on title insurance commitments and final policies.
• Ensure all legal descriptions and property documents are precise and complete.
• Support administrative needs including calendar management, document organization, time entry, and billing.

• Bachelor's degree strongly preferred, Associates degree acceptable.

• Prior Administrative experience in a law firm for a minimum of 3 years.
• Prior Commercial Real Estate experience and a thorough understanding of estate transaction processes.

• Proficiency with title software (e.g. TitleWave and E-Closing)
• Familiarity with ALTA title insurance policies and endorsements is a plus
• Skill in proofreading lengthy and complex legal documents for grammatical, typographical and spelling errors, and for general accuracy and completeness
• Microsoft Office (Word, Excel, Outlook); ability to utilize document management software efficiently
• Knowledge of standard legal file organization practices
• Ability to work independently, plan work and organize multi-stage projects, implement individual tasks, and complete assignments with minimal direction
• High level of attention to detail; accurate with client information
• Professional demeanor and appearance; tact; integrity; sensitivity to confidentiality standards within the legal environment; ability to work effectively with a variety of staff and clients in a deadline driven environment
• Strong organizational skills; ability to respond to multiple priorities and plan work to meet varying deadlines
• Strong verbal and written communication skills
• Ability to take accurate and precise messages