Front Desk Coordinator

Terrific DIRECT HIRE opportunity with a client located in the Brighton/Pittsford area. AP has partnered with this organization to secure an experienced support team member. If you have a positive attitude, are personable and detail oriented, we want to connect with you about this awesome opportunity.

This position is from 8:30-5 Mon-Fri. On Fridays until Labor Day the out time on Friday is 4:00. Pay is $46K.

• Monitor and reorder office supplies as needed to ensure adequate stock.
• Manage U-Haul orders and logistics for the Moving Program.
• Coordinate and schedule email campaigns requested by the office’s real estate agents.
• Answer and route incoming calls from the main phone line, providing assistance or directing callers to the appropriate department.
• Greet and assist agents and clients at the front entrance with general inquiries.
• Schedule and oversee the use of conference rooms to avoid booking conflicts.
• Maintain a clean, welcoming, and organized front desk and reception area.
• Prepare, stamp, and manage incoming and outgoing mail and deliveries.
• Review listing and sales transaction files to ensure accuracy and completeness.
• Follow up on any missing or incomplete transaction documents.
• Prepare and process commission statements for outside brokers and attorneys ahead of closing.
• Assess and prioritize transactions that require immediate attention.
• Provide support to agents, external brokers, and law offices by answering questions and offering assistance.

• Accounting experience preferred.
• Familiar with basic functions of Microsoft Windows and Office applications
• Real estate experience is a plus but not required.

• Demonstrates a friendly, professional demeanor in all interactions, whether in person or over the phone, while maintaining a strong service-oriented mindset toward coworkers, clients, agents, and supervisors.
• Takes initiative and approaches tasks with a proactive, self-motivated attitude.
• Exhibits strong attention to detail and effectively prioritizes tasks to manage time efficiently.
• Possesses clear and effective verbal and written communication skills.
• Maintains consistent organization and accuracy while working in a fast-paced environment.
• Capable of handling multiple responsibilities simultaneously with ease.
• Must be available for occasional overtime during company events.