Staff Accountant

AP Professionals has partnered with a company in the Brockport, NY area in search of a Staff Accountant. This role reports to the Chief Financial Officer and Senior Financial Accountant and is responsible for supporting grants administration, revenue recognition, month-end close activities, fixed asset management, cash handling, and bank reconciliations.

• Prepares and updates grant budgets, including amendments and revisions, across all agency grants.
• Processes and submits monthly grant vouchers in accordance with funding requirements.
• Provides recurring grant status reports to leadership and program teams and maintains tracking of grant applications for management review.
• Ensures grant revenue is recognized accurately and in accordance with applicable guidelines.
• Prepares and submits required reports to external funding entities.
• Serves as a point of contact for grant-related communication with funding organizations, as needed.
• Confirms that grant-related revenue and expenses are properly reflected in the agency’s operating budget.
• Manages revenue recognition activities, including posting patient service revenue from the electronic medical record system.
• Calculates and analyzes bad debt and contractual allowances and prepares related reporting.
• Performs accounts receivable reconciliations, including analysis and recording of doubtful accounts.
• Supports program teams by gathering and compiling financial information needed for budget submissions.
• Develops cash flow analyses and prepares financial forecasts as required.
• Assists the finance team with month-end close processes and supports the annual financial audit.
• Performs monthly bank reconciliations for all agency accounts.
• Records monthly fixed asset activity and reconciles the fixed asset system to the general ledger.
• Conducts an annual fixed asset review to verify accuracy and completeness.
• Prepares supporting schedules and submits monthly HCRA tax filings.
• Contributes to the development, revision, and review of applicable policies and procedures.
• Performs additional responsibilities as assigned.

• Bachelor’s degree in accounting or a related field with a minimum of five years of relevant experience, or a master’s degree in accounting or related discipline with at least one year of applicable experience.

• Proficient in Microsoft Office applications, with advanced capability in Excel.

• Demonstrates strong attention to detail with a high level of organization and accuracy.
• Working knowledge of generally accepted accounting principles, including nonprofit and grant-based accounting.
• Communicates effectively through clear written correspondence and professional verbal interaction.
• Exhibits excellent organizational and prioritization skills in a deadline-driven environment.
• Able to review, interpret, and apply relevant laws, regulations, guidelines, and internal policies.
• Manages time effectively with the ability to meet multiple deadlines simultaneously.
• Applies strong analytical thinking and problem-solving skills to complex financial matters.